Female Administrative Assistant - Receptionist

Job Title: Female Administrative Assistant - Receptionist

Location: North Riyadh (Al Malqa), Kingdom of Saudi Arabia

Department: Front Office

About the Company

A growing firm in interior fit-out turnkey project management space, delivering high-quality projects from concept to execution. We are specialized in renovating, designing, managing residential and commercial spaces, with a strong focus on design excellence and project execution.

Role Overview:

We are seeking a professional, organized, and friendly Receptionist to be the welcoming face of our Project Management firm. This role is ideal for someone who thrives in a dynamic environment, enjoys supporting both office and field teams, and can juggle multiple responsibilities with confidence.

Key Responsibilities:

1. Front Desk & Client Interaction

• Greet clients, vendors, and guests with a warm and professional demeanor
• Answer, screen, and direct phone calls and emails
• Manage the reception area to ensure it is clean, tidy, and representative of our brand
• Provide refreshments and hospitality during client visits

2. Administrative Support

• Schedule meetings, site visits, and project-related appointments
• Noting down Minutes of Meetings held at the office for important projects
• Assist with calendar management for project managers and executives
• Prepare and organize project documents, files, invoices, and correspondence
• Support HR and operations with onboarding documents, timesheets, and recordkeeping
• Maintain office supplies, order materials, and coordinate deliveries

3. Project & Team Coordination

• Assist project managers with document tracking, submittals, and RFI/log updates
• Coordinate with vendors, subcontractors, and suppliers for document pickup/drop-off
• Support the team with general workflow tasks and communication needs

4. Office Operations

• Handle incoming/outgoing mail and package management
• Coordinate maintenance for office equipment and facility needs
• Assist with expense reports, purchase orders, and basic bookkeeping tasks

Requirements /Qualifications:

• 1–3 years of receptionist or administrative experience (construction/fit-out or design industry is a plus)
• Excellent written and verbal communication skills (English and Arabic)
• Strong organization skills and ability to multitask effectively
• Friendly, professional, and customer-service oriented
• Comfortable working in a fast-paced environment
• Proficiency in MS Office (Word, Excel, Outlook);

What We Offer:

• Competitive salary
• Health benefits
• Growth opportunities within the company
• Supportive, creative, and team-oriented culture
• Exposure to construction, architecture, and interior design projects

Job Type: Full-time