Female Receptionist/Admin Coordinator (Arabic Speaker Only)

Job Summary

We are seeking a detail-oriented and proactive Female Receptionist/Admin Coordinator with strong Arabic and English communication skills to support our fragrance Research & Development (R&D) Laboratory at Dubai. The role is critical in ensuring smooth day-to-day administrative operations, coordination between internal departments, and compliance with laboratory and regulatory requirements.

Key Responsibilities

• Provide full administrative support to the Fragrance R&D team, including scheduling, documentation, and coordination of daily activities.
• Act as a key point of contact between the R&D lab, internal departments (Procurement, HR, Finance, Quality), and external vendors.
• Coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Maintain accurate records for lab documentation, sample logs, formulations, MSDS, test reports, and approvals.
• Assist in preparing documents for regulatory, audit, and compliance requirements related to fragrance development.
• Ensure proper filing and confidentiality of R&D data and sensitive information.
• Coordinate with Procurement for lab consumables, raw materials, fragrance ingredients, and equipment.
• Track inventory levels, raise purchase requisitions, and follow up on deliveries to ensure uninterrupted lab operations.
• Maintain records of suppliers and service providers related to R&D activities.
• Support Arabic–English translation and communication for internal coordination, local authorities, suppliers, and service providers when required.
• Draft professional correspondence, reports, and internal communications in both Arabic and English.
• Assist with onboarding of new R&D staff, visitors, and external consultants to the lab.
• Coordinate maintenance, calibration schedules, and service visits for lab equipment.
• Support management with ad-hoc administrative tasks and reporting as required.

Requirements

• Bachelor’s degree or diploma in Business Administration or Office Management
• Fluent in Arabic and English (spoken and written) which is mandatory
• Minimum 2 to 4 years of experience in an administrative or coordination role, preferably within R&D, laboratory, manufacturing, or fragrance industries
• Strong organizational, time management, and multitasking skills
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); experience with ERP systems is an advantage
• Ability to handle confidential information with discretion
• Well-presented, professional, and able to work effectively in a multicultural environment
• Valid UAE Driving License is an added advantage

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED5,000.00 per month

Experience:

• Receptionist/Admin: 2 years (Preferred)

Language:

• Arabic fluently (Preferred)

License/Certification:

• UAE Driving License (Preferred)

Location:

• Dubai (Preferred)