FF&E Specifications Writer - Hospitality

FF&E Specifications Writer – Hospitality Studio

We are seeking a FF&E Specifications Writer to support the delivery of thoughtfully designed hospitality environments for world-class brands. This role is essential in translating design intent into clear, comprehensive, and coordinated FF&E specifications that support brand standards, guest experience, and operational performance.

The FF&E Specifications Writer is responsible for developing and managing furniture, fixtures, and equipment documentation across a range of hospitality projects including hotels, resorts, and amenity spaces. This individual ensures accuracy, consistency, and alignment between design drawings, vendor information, and project requirements.

The ideal candidate is detail-oriented, highly collaborative, and passionate about hospitality design, materials, and product knowledge.

Key Responsibilities

• Under the guidance of the Hospitality Design Leadership, collaborate with hospitality studio teams to:
  • Develop, write, and maintain FF&E specifications, schedules, and documentation
  • Coordinate FF&E information across drawings, specifications, and procurement packages
• Ensure FF&E selections align with:
  • Brand standards and design intent
  • Guest experience, durability, and operational requirements
  • Budget and project timelines
• Review design packages for consistency and completeness, including:
  • FF&E plans, schedules, and finish palettes
  • Vendor data, cut sheets, and shop drawings
• Support QA/QC efforts to ensure:
  • Accuracy of product information, quantities, and specifications
  • Coordination between design documents and procurement requirements
• Collaborate with interior designers, project managers, procurement teams, and vendors
• Serve as a resource for FF&E materials, products, and specifications, including sustainability and performance considerations
• Assist in maintaining and improving FF&E standards, templates, and libraries

Education

• Degree in Interior Design, Architecture, or related field preferred
• Relevant certifications (e.g., NCIDQ, CSI) are a plus

Experience

• 5+ years of experience in FF&E specification writing for hospitality interiors
• Experience working on hospitality projects such as hotels, resorts, restaurants, or branded environments
• Familiarity with FF&E procurement processes and documentation workflows
• Strong knowledge of:
  • Furniture systems, custom furnishings, and vendor coordination
  • Materials, finishes, and product performance (especially in high-use hospitality environments)
• Experience reviewing shop drawings, cut sheets, and submittals
• Understanding of contract documentation and coordination with design packages

Skills & Qualifications

• Exceptional attention to detail and organizational skills
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Strong communication and collaboration skills across remote teams
• Ability to interpret design intent and translate it into clear, accurate documentation
• Familiarity with sustainable design standards (LEED, WELL, etc.)
• Proficiency in:
  • Microsoft Office Suite (Excel, Word, Outlook)
  • Bluebeam
  • FF&E specification tools or databases (e.g., SpecLink, Excel-based systems, or similar)
• Experience working in a collaborative, geographically dispersed team environment using tools like MS Teams