Finance Admin (El Gouna)

Job Purpose:

This role plays a critical role in ensuring the smooth and efficient operation of the CFO office. Finance Admin acts as a key liaison between the CFO, senior management, staff, and external stakeholders, managing complex schedules, coordinating high-level meetings, and handling confidential information with utmost professionalism.

Responsibilities:

• Manage the CFO's complex and dynamic calendar, scheduling appointments, meetings, and travel arrangements, ensuring optimal time management.
• Prepare and organize materials for meetings, presentations, and reports, including agendas, briefing documents, and presentations.
• Screen and prioritize incoming correspondence, including emails, phone calls, and mail, responding or redirecting as appropriate.
• Arrange and coordinate travel itineraries, including flights, accommodations, and ground transportation, ensuring seamless travel experiences.
• Prepare and process expense reports, ensuring accuracy and adherence to company policies.
• Maintain and organize confidential files and records, ensuring security and accessibility.
• Conduct research and compile information on various topics as required by the CFO.
• Oversee the day-to-day operations of the CFO's office, ensuring a professional and efficient environment.
• Manage and maintain office supplies and equipment, anticipating needs and ensuring availability.
• Coordinate and facilitate internal and external meetings, including logistics, catering, and technical support.
• Serves as a primary liaison between the CFO and senior management, staff, and external stakeholders.
• Draft and prepare correspondence, reports, and presentations, ensuring accuracy and clarity.
• Communicate effectively with individuals at all levels, both internally and externally.
• Maintain strong relationships with key stakeholders, building trust and rapport.
• Handle sensitive and confidential information with discretion and integrity.

Job Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 5-7 years of experience in a similar role, preferably supporting senior executives.
• Proven experience in managing complex schedules and coordinating high-level meetings.
• Excellent organizational, time management, and problem-solving skills.
• Strong written and verbal communication skills in English and Arabic (bilingual proficiency is essential).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to build and maintain relationships.
• Knowledge of El Gouna and its operations is a plus.
• Experience in the real estate, hospitality, or tourism industry is a plus.