#138843 Finance Analyst - Hybrid

DESCRIPTION

Under minimal supervision, the Finance Analyst performs a wide range of advanced financial analysis and complex fiscal management functions in support of the Office of the Chief Medical Officer (CMO), including Quality and Patient Safety, Care Management, and Clinical Documentation departments. The position reports to the Senior Finance Officer for the Office of the CMO.

Responsibilities include financial reporting, detailed expense analysis, budget forecasting and management, ledger reconciliation, short- and long-term budget planning, procurement and contract lifecycle management, implementation of internal financial controls, and preparation of journal entries.

The analyst also supports departmental financial operations by providing budgeting, forecasting, accounting, and procurement services. In addition, the role serves as a key liaison for vendor-related financial activity, including invoice verification and vendor communication, helping ensure financial accountability and effective financial management across a diverse operational portfolio.

Key Responsibilities:

1) Financial Reporting & Forecasting

• Prepare and present detailed financial reports, including variance analysis and forecasting.
• Ensure accuracy and timeliness of financial statements and related documentation.
• Use spreadsheets and databases to organize resource information and generate customized reports.

2) Budget Development & Management

• Develop, monitor, and maintain budgets for departments and projects.
• Analyze budget performance and recommend cost controls and efficiency improvements.
• Participate in short- and long-term budget planning activities.

3) Purchasing, Transaction Processing, and Expense Oversight

• Track and manage departmental/project expenses to stay within budget constraints.
• Review and verify vendor invoices for accuracy and compliance with contract terms and purchase orders.
• Independently resolve financial discrepancies and forecast potential issues.
• Support procurement processes and ensure financial transactions are accurate and compliant with procurement policies; optimize contract terms where appropriate.
• Communicate directly with vendors to resolve invoice, purchasing, and contract-related discrepancies/issues.

4) General Ledger Reconciliation & Accounting Support

• Perform regular reconciliations of general ledger accounts; identify and resolve discrepancies.
• Prepare and post journal entries as needed.
• Support/oversee month-end and year-end close processes to ensure activities are properly recorded.

5) Procurement & Contract Lifecycle Management

• Manage procurement processes and support lifecycle management of contracts.
• Implement and monitor internal financial controls to safeguard assets and ensure policy compliance.
• Conduct regular audits/reviews to identify and mitigate financial risk; recommend process improvements.

6) Operational/Strategic Analysis & Stakeholder Support

• Conduct financial analysis to support operational decision-making; provide insights based on data analysis to improve efficiency.
• Facilitate monthly Director meetings by providing information and reports supporting resource allocation decisions.
• Present financial findings and recommendations to management and stakeholders; collaborate across departments to gather/validate financial data.

7) Training & Knowledge Transfer

• Provide training to managers and relevant personnel on accessing/interpreting financial information.
• Assist in cross-training existing team members.

MINIMUM QUALIFICATIONS

• Seven (7) years of related accounting and/or finance experience, education/training, OR a Bachelor's degree in related area plus three years of related accounting and/or finance experience/training.

• Thorough knowledge of finance policies, practices, and systems.

• Ability to independently gather required information to organize, and perform financial analysis assignments.

• Proven ability to effectively present information verbally and in writing in a clear and concise manner.

• Proven ability using spreadsheet and database software for complex financial analysis, fiscal management, and financial reports.

• Proven interpersonal skills with peers throughout the organization; strong service orientation and critical thinking skills; and attention to detail. Proven ability using organizational skills to multi-task in a high volume environment.

• Ability to adapt to changing priorities.

• Ability to function as a member of a team.

PREFERRED QUALIFICATIONS

• Experience working for a large healthcare facility.

• Experience with budgeting, forecasting, and financial reporting.

• Experience identifying financial discrepancies and recommend corrective actions.

• Analytical Skills: Strong ability to analyze financial data and detect discrepancies.

• Attention to Detail: High level of accuracy and attention to detail in reviewing invoices and financial documents.

• Communication: Strong verbal, written, and presentation skills for interacting with vendors and internal stakeholders, as well as providing guidance and training to staff.

• Independent and Team Oriented: Capable of working autonomously while also effectively collaborating with various team members stakeholders.

• Technical Proficiency: Proficient in using financial software, spreadsheets, and other data analysis tools.

• Problem-Solving: Capable of identifying issues and developing solutions to resolve discrepancies.

• Knowledge of Financial Principles: Understanding of accounting principles, financial regulations, and company policies related to invoicing.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.

• Employment is subject to a criminal background check and pre-employment physical.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace