Finance and Operations Fellow

FINANCE & OPERATIONS FELLOW - JD

Location: New Delhi (Full-time; In-person)

Who we are

CivicDataLab (CDL) works at the intersection of data, technology, design and social science to strengthen access to public information, evidence-based decision making and citizen participation in governance. CDL harnesses the potential of open knowledge movements to strengthen the data-for-public-good ecosystem and enable citizens to engage in matters of public reform. We work closely with governments, non-profits, think-tanks, and universities to enhance their data and technology capacity to better data-driven decision-making at scale.

Our Commitment to Diversity

We are committed to inclusive hiring and strongly encourage applicants from diverse and underrepresented gender and caste identities and/or socio-cultural backgrounds to apply for this fellowship. Our organizational policies are gender-neutral, including the POSH policy.

What are we looking for?

We are currently looking for a fellow to work on our organisational operations to help streamline our day-to-day operations and administration at our Delhi Office under the guidance of the internal Finance and Operations team along with close coordination with the HR Lead.

We are looking for someone with prior experience (up to 6 months) in Company Operations and administration, preferably with Masters in Operations and/or Finance background to apply for this role.

Note: Candidates currently pursuing their degree are not eligible to apply for this role as this is a full-time in-person position.

On the completion of the fellowship period, the candidate can be considered for a full-time position based on performance, mutual interest and satisfaction from both parties.

Requirements

Requirements

Operations at CivicDataLab:

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  Managing the day-to-day operations at our Delhi Office (currently 3 days a week)

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  Ensuring the office space is booked in advance based on the planned days for at least a month

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  Oversee any gaps/issues faced by Employees (Bandhus) in the co-working space eg: Network issues, problems in access to printers or any other facility available to us as part of the co-working etc..

Events, Travel and Logistics

Finance and Operations

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  Managing physical documentation of Bills and receipts database for the below – Project level expenses made by Bandhus, Office expenses and ensuring all the Bills and receipts maintained are as per the accepted norms or guidelines as applicable.

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  Responsible for execution of any pre-contract requirements, Contracts/MoUs with any partners or funders as well as invoices raised to Partners in close coordination with the Directors for signatures, followed by courier or submission to the partner’s office, etc.

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  Responsible for the coordination required for any Banking documentation involving Directors’ signatures, followed by courier or submission to Banks, etc

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  Oversee CDL’s storage space to ensure required items are taken out, used for the specific purpose and sent back to the storage unit– this may include stationeries, printed banners, signage, etc.

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  Managing the internal Asset tracking system in close coordination with the Finance team and help assist with any laptop requirement made by Bandhus during their course of employment at CDL

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  Oversee coordination with the company CA and CS for signatures needed by Directors on any organisation documents curated by them and taking care of the courier of those to the respective offices.

Benefits

Benefits

Remuneration: Rs 20,000 to Rs 25,000 per month; based on experience. [Full-time Fellow]

Location: Delhi, in-person, with travel to other states in India (if necessary- reimbursable)

Duration: This fellowship is for a minimum period of 6-8 months and is subject to extension/conversion to full-time based on performance exhibited throughout the fellowship term and mutual agreement between both parties.

Our Hiring Process

The entire hiring process averages between 2-4 weeks and consists of four simple steps:

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  You apply with your detailed portfolio/CV

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  If shortlisted, we will convene a detailed introductory round followed by a few technical questions to help assess the candidate’s thought process and experience.

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  A week from then we have the second and final round of interview calls with select candidates in-person. (Note: Any expenses relating to this will have to be borne by the candidates only, this is applicable only for those who reside outside of Delhi)

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  If all goes well, we’ll send you the Fellowship contract and commence the Fellowship.