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Finance Assistant
JOB_REQUIREMENTS
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Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Under the direct supervision of the National Finance Officer and overall supervision of Resources Management Officer in Ankara, Türkiye, the incumbent will be responsible for providing finance support services to the mission’s activities. In particular, the incumbent will be responsible for the following tasks
Responsibilities: Prepare payment request with proper verification of support documents and invoice verification.
Enter transaction in WAVE.
Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.
Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
Deal with the bank as necessary, including monitoring the mission’s balances in the bank ; checking the Bank Balance everyday.
Ensure that payments and other financial transactions are done in a timely and efficient manner;
Proper recording/filing of hard copy of financial documents.
Ensure correctness of disbursements and adherence to IOM accounting rules and procedures;
Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC)
Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.
Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).
Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner
Enter transaction in WAVE.
Reconcile and review payable/receivable vendor's account and ensure clearing procedure have been made on specific time according to contract or PO. Follow up with outstanding advances.
Monitoring and follow up with procurement department for clearance of commitments due on/before closing of running month.
Deal with the bank as necessary, including monitoring the mission’s balances in the bank ; checking the Bank Balance everyday.
Ensure that payments and other financial transactions are done in a timely and efficient manner;
Proper recording/filing of hard copy of financial documents.
Ensure correctness of disbursements and adherence to IOM accounting rules and procedures;
Prepare weekly payment schedule in coordination with other departments (i.e AVRR, Operations, CO/PDO and MHAC)
Calculate weekly operational advance needs and submit the advance requests to Ankara Finance Unit and related banks.
Disburse operational advance cash payments to beneficiaries while assisting other departments (i.e AVRR, Operations, CO/PDO and MHAC).
Carry-out the weekly cash count with National Finance and Administrative Officer for the operational advance and keep the vendor account balance at minimum by preparing the payment documents on timely manner
- Perform any other related duties as may be assigned.
Qualifications: Education
Bachelor’s degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems with at least two years of finance and accounting experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database .
Experience
Knowledge of IOM accounting systems, ORACLE software and procedures a distinct advantage. Ability to prepare clear and concise reports and to analyze and interpret source information and data. High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL.
•
Skills
Good communication skills. Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking. Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement.
Languages
Fluency in English and Turkish is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Bachelor’s degree, preferably in Accounting or Business Administration with Professional certification as Chartered Accountant or certified public accountant will be highly regarded or an equivalent combination of relevant training and field experience, specifically in IOM accounting systems with at least two years of finance and accounting experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database .
Experience
Knowledge of IOM accounting systems, ORACLE software and procedures a distinct advantage. Ability to prepare clear and concise reports and to analyze and interpret source information and data. High level of computer literacy is required, particularly in IOM computerized accounting systems. Good knowledge of MS office, specifically EXCEL.
•
Skills
Good communication skills. Personal commitment, efficiency, flexibility, drive for Results, respect for diversity and creative thinking. Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds are a requirement.
Languages
Fluency in English and Turkish is required.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
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