Finance & HR Administrative Assistant

Human Resources Support

• Assist with recruitment activities, including posting job ads, scheduling meetings, and preparing onboarding materials
• Maintain employee personnel files and HR databases (paper and electronic)
• Serve as backup for the Director of Human Resources during absences, responding to general inquiries such as employment verifications and performing related entry level support
• Provide support to AHFH staff with technical questions or issues regarding the HRIS platform (Paycom) ensuring timely resolution and system accessibility.
• Support onboarding and offboarding processes (contracts, forms, system access)
• Assist with benefits administration and employee inquiries.
• Help prepare HR reports and correspondence
• Assist with the planning and execution of employee engagement events, including company-wide celebrations, board meeting setup and breakdown and coordination with external vendors.
• Ensure compliance with labor laws and internal policies

Finance Support

• Data entry in accounting software to add new inventory items and assist in creating procurement POs
• Data entry in budgeting software to maintain workforce for accurate forecasting and budgeting
• Assist with budget tracking and financial reporting
• Maintain accurate financial records and filing systems

Administrative Duties

• Provide general office administrative support (filing, data entry, scheduling)
• Provide consistent coverage as the primary backup for the Front Desk Receptionist, ensuring seamless visitor check-ins, prompt inquiry responses and uninterrupted front desk operations
• Coordinate and respond to incoming communications (phone and email) with professionalism and efficiency.
• Assist with audits and internal reviews as needed
• Perform other administrative tasks as assigned

• High school diploma or equivalent required;
• Associate’s or Bachelor’s degree in business administration, HR, or finance preferred
• 1–3 years of administrative experience, preferably in HR or Finance
• Strong organizational and time-management skills
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong written and verbal communication skills

• Bilingual (English / Spanish)
• HRIS (Paycom)or accounting software (NetSuite) experience a plus