Finance Officer

Job Purpose:

An integral part of Finance and Accounts Department with a critical role under the supervision of Manager Finance and Compliance.

1.1 Manage day-to-day financial transactions including payments, receipts, reconciliations, and vouchering.

1.2 Ensure compliance with organizational financial policies, donor regulations, and statutory requirements.

1.3 Ensure compliance with organizational financial policies, donor regulations, and statutory requirements.

1.4 Oversee payroll processing and disbursement to ensure accuracy and timely payments.

1.5 Prepare monthly financial reports, payroll records, and bank reconciliations to maintain smooth operations.

2.1 Maintain and update Grant Tracker and Implementing Partner (IP) Tracker for effective monitoring of grant utilization.

2.2 Conduct financial checking of IPs’ expenditures and ensure compliance with donor and organizational guidelines.

2.3 Manage IPs’ file closing process and ensure completeness of supporting documentation.

2.4 Support donor-funded projects through budgeting, fund allocation, and timely financial reporting.

3.1 Ensure proper withholding of income tax and sales tax as per applicable laws and regulations.

3.2 Deposit of taxes into Government of Pakistan (GoP) statutory authorities within prescribed timelines.

3.3 Prepare and file timely tax returns, while maintaining up-to-date tax records.

3.4 Coordinate with auditors, tax consultants, and regulatory authorities on tax-related matters.

4.1 Assist in preparing of Organizational annual budget, project budgets and activity budgets.

4.2 Preparing Budget vs actual reports, and preparing variance reports

5.1 Assist in internal and external audits by preparing required financial documentation and reconciliations.

5.2 Ensure timely provision of accurate records to auditors and follow up on audit observations.

5.3 Support management in implementing audit recommendations to strengthen financial controls.

PSEA Clause:

Penny Appeal has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, always (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.