Finance Senior Specialist (Accounts Payable)

Job Summary
UI Medical, LLC is seeking an experienced full-time Finance Senior Specialist (Accounts Payable)who is highly motivated, detailed, and self-driven individual with excellent organization skills who can grow within the company. UI Medical, LLC (www.quickchange.com) is a California based manufacturer of adult male incontinence devices for non-ambulatory individuals. We are a rapidly growing, mid-sized company looking to add a dynamic team member to work closely with our executive decision makers in bringing us to the next level.

Job Responsibilities include (but are not limited to):

• Manage the end-to-end AP process, from invoice receipt to payment, ensuring high accuracy and adherence to internal controls.
• Execute complex data entry and oversight in QuickBooks
• Act as the primary point of escalation for resolving complex invoice discrepancies, price variances, and "short-pay" scenarios.
• Manage weekly payment runs (ACH, Wire, Checks) by balancing vendor terms with the company’s current cash flow requirements.
• Monitor bank portals for cleared payments, manage "Positive Pay" files to prevent fraud, and troubleshoot rejected electronic transfers.
• Manage the vendor master file, including collecting Form W-9s, verifying banking details, and conducting periodic audits of vendor terms.
• Lead the annual 1099-MISC/NEC reporting process, ensuring all vendors are correctly classified throughout the year.
• Maintain professional relationships with key suppliers and negotiate payment plans or credits when necessary.
• Perform monthly reconciliations of the AP Aging report to the General Ledger and reconcile major vendor statements.
• Generate and analyze AP Aging reports for management, highlighting overdue balances or potential risks.
• Maintain and enforce "Separation of Duties" to prevent unauthorized payments or duplicate invoices.

Experience:

• Bachelor’s degree in Accounting, Finance, or a related field preferred.
• At least 2 years of Accounts Payable experience required
• Familiarity with general accounting principles, with an emphasis on Accounts Payable
• Strong mathematical skills and attention to detail
• Proficiency computer software programs such as QuickBooks Online, Microsoft Excel, and Google Suite
• Excellent communication skills, both written and verbal
• Ability to multitask and prioritize tasks effectively
• Team skills

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: Hybrid remote in Redlands, CA 92373