Financial Administrative Assistant

Financial Administrative Assistant

Role Overview

Vistabeam is seeking a highly organized and detail-oriented Financial Administrative Assistant to join our administrative team in Gering, NE. This position is designed for a focused professional who excels in independent, task-oriented environments and possesses a strong aptitude for digital recordkeeping and contract comprehension. The ideal candidate will provide critical support to the finance department by managing technical documentation and financial data with high precision.

Key Responsibilities

• Digital Recordkeeping: Maintain a central repository of company documents using Adobe Pro and Google Docs to ensure all digital files are accurately named and filed.
• Financial Data Entry: Utilize QuickBooks Online to process financial transactions and assist with procurement-related tasks, such as purchase orders.
• Contract Administration: Read and comprehend contracts, lease agreements, and easements to assist in tracking administrative compliance and property tax requirements.
• Administrative Support: Provide backup assistance for accounts payable and general purchasing functions.
• Instructional Compliance: Follow detailed technical directions and standard operating procedures to maintain consistency across financial departments.
• Financial Grant Reporting: Assist in the preparation and submission of financial and programmatic reports to grantors, ensuring compliance with funding guidelines.

Required Skills and Qualifications

• Software Proficiency: Strong experience with QuickBooks Online, Adobe Pro, and Google Workspace (Docs/Sheets) is essential.
• Organizational Excellence: Demonstrated ability to manage multiple administrative priorities with a high degree of accuracy and detail orientation.
• Contractual Aptitude: Ability to read, interpret, and extract relevant data from legal and financial agreements.
• Professional Workstyle: Ability to work independently with minimal social interaction required; this role prioritizes accuracy and output over public-facing communication.
• Education/Experience: A minimum of 3 years of experience in a related administrative or financial role, or a degree in Business Administration or Finance.

Compensation and Environment

Item

Details

Hourly Rate

$21.00 per hour

Employment Type

Full-Time

Location

Gering, NE - In-office

Direct Supervisor

Person

Application Process

Interested candidates should submit a current resume and a brief letter of interest highlighting their experience with QuickBooks Online and contract management to:

Director of Human Resources - Heather@vistabeam.net

Pay: $20.00 - $22.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person