Financial Administrative Assistant

At Easterseals PORT Health (ESPH), our mission is rooted in empowering individuals and strengthening communities. We are seeking a detail-oriented and dependable Financial Administrative Assistant to provide administrative and clerical support to the Finance team, ensuring accurate financial documentation, timely processing of transactions, and efficient office operations.

In this role, you’ll support daily accounting activities while maintaining confidentiality and attention to detail.

Your Role in Our Mission

As a Financial Administrative Assistant, you will provide essential administrative and clerical support to the Finance team. This includes ensuring accurate financial documentation, assisting with transaction processing, and maintaining efficient office operations.

You will support accounts payable and receivable processes, maintain organized financial records, and assist with reporting and compliance activities. This role also serves as a front-facing point of contact for visitors, employees, and external partners, requiring professionalism, discretion, and strong communication skills.

This position reports directly to the Controller and is based on-site at our Raleigh headquarters.

Why Join Us?

As part of our mission, we empower our team members to grow, build resilience, and thrive in meaningful work. You will collaborate with leaders who value your contributions and support your professional development.

This is a full-time, onsite position, offering a structured and collaborative work environment.

Compensation & Benefits

• Compensation range for this non-exempt position: $24.04 to $28.85
• Paid time off and paid holiday package
• Full benefits package including Medical, Dental, and Vision
• Company-paid Life and Disability Insurance
• 403(b) Retirement Plan
• Employee Assistance Program and legal services support

What We’re Looking For

• High School Diploma or GED required
• Associate degree in Accounting, Business Administration, or related field (preferred)
• 1–3 years of administrative experience, preferably in a finance or accounting environment
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Strong written and verbal communication skills
• Sensitivity and professionalism when interacting with individuals with disabilities or those seeking support

What You’ll Do

Financial & Accounting Support

• Receive, open, and distribute incoming mail and financial correspondence to corresponding department
• Assist with accounts payable and accounts receivable administrative tasks
• Log cash receipts and scan supporting documentation for distribution to the Finance team
• Maintain accurate records of invoices, receipts, and financial documents
• Support preparation and organization of financial reports and schedules
• Support month-end and year-end closing activities, as needed

Documentation & Compliance

• Coordinate document retention and ensure compliance with internal controls

Administrative & Office Support

• Perform general administrative duties including copying, scanning, filing, and upkeep of office supplies
• Manage conference room calendars and meeting room setup
• Assist with corporate mailings such as printing, assembling, copying, and binding materials

Front Desk & Customer Support

• Serve as the first point of contact for visitors, clients, and employees, greet and direct as necessary
• Answer incoming calls and direct to the appropriate person or department for handling
• Retrieve messages from voicemail and route messages as needed
• Respond to internal and external inquiries appropriately and professionally
• Provide respectful, empathetic communication aligned with ESPH’s mission

Work Environment & Requirements

• Ability to remain in a stationary position for extended periods
• Frequent use of a computer and standard office equipment
• Ability to review documents for accuracy and perform basic data analysis
• Effective communication with internal and external stakeholders

Ready to Apply?

Join a team where work isn’t just something you do — it’s a purpose. Bring your skills to a mission that matters.

Apply now at www.eastersealsPORT.com or send your resume to recruiter@eastersealsPORT.com.

Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services two years in a row!

About Easterseals PORT Health

Easterseals PORT Health is a trustworthy and compassionate partner, providing exceptional services in disability, mental health, and substance use to help our neighbors live their best lives. Purpose, dedication, and empathy drive our in-person and telehealth service delivery. Our 2,600-member team provides more than 10.2 million hours of meaningful support to 40,200 kids, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing (IDEAL) organization.

Applicants of all abilities are encouraged to apply!