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Financial Analyst (EMNRD #10116222)
Las Vegas, United States
Posting Details
Interviews are anticipated to be conducted within two weeks of closing date.
The New Mexico Forestry Division retains lead responsibility for wildland fire management on all non-federal, non-tribal, and non-municipal lands, maintaining fire suppression capacities and emphasizing public and firefighters' safety. The Forestry Division promotes healthy, sustainable forests and watersheds in New Mexico for the benefit of current and future generations.
Why does the job exist?
The purpose of this position is to serve as the focal point for fiscal, budget, payroll, and office administrative functions of the Pecos River Hot Shots. This position is responsible to assure finances and operations of the Program are managed in a professional, timely, and accurate manner and adhere to Federal and State laws and regulations. The position works closely with the crew superintendent or manager, assistant superintendent or supervisors, and crew members during wildfire response. The position assists with multiple wildfire suppression activities including but not limited to logistics, agency representative, technical specialist, gathering of resource orders, and preparing detailed fire expenditure reports and cost projections. In addition, the position will process financial and administrative tasks for forest and watershed restoration project work. Duties of the position include, but are not limited to, budget management, accomplishment reporting, cash receipts, filing and office supply inventory, tracking crew payable hours worked, and entering data into multiple fire and accomplishment databases.
How does it get done?
1) Monitor District budgets to ensure adequate availability of funds to assist District staff with purchase
requests. Review requests for purchases to ensure procurement code rules and regulations and
Department policies and procedures are followed.
2) Prepare Purchase Order (PO), submit for approval, and provide requester with copy of final approved PO.
All POs are to be completed timely and with not less than a 97% accuracy rate.
3) For selected purchases, prepare Requisition, ensure approval by DFA, and provide requester with copy of
final PO, all in a timely and accurate manner.
4) Review and research encumbrance validity to include tracking of encumbrances, monitoring sufficient
balances, and preparing change orders when necessary to increase or decrease PO's to include
disencumbering PO's at fiscal year-end.
5) Complete fiscal year-end closeout activities within established deadlines provided by ASD and Forestry
Administrative Management Bureau and assist Division personnel with fiscal year close-out processes
including audit requests for information.
6) Complete and process, itemized statement of travel expenses for staff within 5 days of return from travel.
7) Complete W-9 requests for new suppliers following Division processes.
8) Create payment vouchers in SHARE and submit to ASD within 3 business days of receipt of invoice.
9) Review, reconcile and monitor outstanding payment requests in SHARE to assure timely payment.
10) Weekly: Review employee time entries for accuracy and completeness within the SHARE Payroll
System.
11) Daily: Audit Crew Time Reports (CTRs) and enter information into time audit spreadsheet/database by
established payroll deadlines.
12) Reconcile vehicle mileage logs to Wright Express detail to verify appropriate usage and maintain file of
vehicle mileage logs before required deadline.
13) Utilize procedures in the Division Fire Policy and Procedures Manual and Interagency Fire Business
Management Manual to support Program wildland fire management and business activities.
14) Receive and coordinate processing of Administratively Determined (AD) seasonal firefighter hire packages.
15) Initiate and assist with emergency equipment rental and land/facility use agreements for Division following
division procedures.
16) Assist District Forester and/or Fire Management Officer and/or Hot Shot Crew Superintendent or Assistant
Superintendent with initial fire cost estimates in the fire business data systems.
17) Assist Fire Management Officer / Dispatcher and/or Hot Shot Crew Superintendent or Assistant
Superintendent to ensure all resources are entered into fire business data systems.
18) Assist District Forester or Fire Management Officer and/or Hot Shot Crew Superintendent or Assistant
Superintendent with reconciliation of final cost estimates and final expenditures
19) Notify Division fire business managers of invoices over 45 days after release of resource.
19) Assist with compiling documents for invoice processing.
20) Coordinate meals and lodging for Division FTE, AD firefighters, and overhead personnel when requested.
21) Assist as Agency Representative on in state fire incident assignments and out of state fire incident
assignments. May require traveling with fire crews to assist Program and Division staff. May require up to
a 14-day assignment to exclude travel days. May require working up to 16 hour per day.
Who are the customers?
Primary customers are Pecos River Hot Shot crew personnel, Division administrative and financial staff, and Agency Administrative staff.
Ideal Candidate
Primary customers are Pecos River Hot Shot crew personnel, Division administrative and financial staff, and Agency Administrative staff.
Minimum Qualification
Associate degree in accounting, economics, finance, business administration, or related field and two (2) years of directly related experience in budgeting, accounting, auditing, statistical analysis or similar experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.
Employment Requirements
Must maintain and possess a current New Mexico Driver's License and must be eligible to work in the United States.
Working Conditions
Will work extended hours to include nights, weekends and holidays. Office and field setting with exposure to Visual/Video Display Terminal (VDT), extensive personal computer and phone usage
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Christopher Moore (505) 584-4914. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
Interviews are anticipated to be conducted within two weeks of closing date.
The New Mexico Forestry Division retains lead responsibility for wildland fire management on all non-federal, non-tribal, and non-municipal lands, maintaining fire suppression capacities and emphasizing public and firefighters' safety. The Forestry Division promotes healthy, sustainable forests and watersheds in New Mexico for the benefit of current and future generations.
Why does the job exist?
The purpose of this position is to serve as the focal point for fiscal, budget, payroll, and office administrative functions of the Pecos River Hot Shots. This position is responsible to assure finances and operations of the Program are managed in a professional, timely, and accurate manner and adhere to Federal and State laws and regulations. The position works closely with the crew superintendent or manager, assistant superintendent or supervisors, and crew members during wildfire response. The position assists with multiple wildfire suppression activities including but not limited to logistics, agency representative, technical specialist, gathering of resource orders, and preparing detailed fire expenditure reports and cost projections. In addition, the position will process financial and administrative tasks for forest and watershed restoration project work. Duties of the position include, but are not limited to, budget management, accomplishment reporting, cash receipts, filing and office supply inventory, tracking crew payable hours worked, and entering data into multiple fire and accomplishment databases.
How does it get done?
1) Monitor District budgets to ensure adequate availability of funds to assist District staff with purchase
requests. Review requests for purchases to ensure procurement code rules and regulations and
Department policies and procedures are followed.
2) Prepare Purchase Order (PO), submit for approval, and provide requester with copy of final approved PO.
All POs are to be completed timely and with not less than a 97% accuracy rate.
3) For selected purchases, prepare Requisition, ensure approval by DFA, and provide requester with copy of
final PO, all in a timely and accurate manner.
4) Review and research encumbrance validity to include tracking of encumbrances, monitoring sufficient
balances, and preparing change orders when necessary to increase or decrease PO's to include
disencumbering PO's at fiscal year-end.
5) Complete fiscal year-end closeout activities within established deadlines provided by ASD and Forestry
Administrative Management Bureau and assist Division personnel with fiscal year close-out processes
including audit requests for information.
6) Complete and process, itemized statement of travel expenses for staff within 5 days of return from travel.
7) Complete W-9 requests for new suppliers following Division processes.
8) Create payment vouchers in SHARE and submit to ASD within 3 business days of receipt of invoice.
9) Review, reconcile and monitor outstanding payment requests in SHARE to assure timely payment.
10) Weekly: Review employee time entries for accuracy and completeness within the SHARE Payroll
System.
11) Daily: Audit Crew Time Reports (CTRs) and enter information into time audit spreadsheet/database by
established payroll deadlines.
12) Reconcile vehicle mileage logs to Wright Express detail to verify appropriate usage and maintain file of
vehicle mileage logs before required deadline.
13) Utilize procedures in the Division Fire Policy and Procedures Manual and Interagency Fire Business
Management Manual to support Program wildland fire management and business activities.
14) Receive and coordinate processing of Administratively Determined (AD) seasonal firefighter hire packages.
15) Initiate and assist with emergency equipment rental and land/facility use agreements for Division following
division procedures.
16) Assist District Forester and/or Fire Management Officer and/or Hot Shot Crew Superintendent or Assistant
Superintendent with initial fire cost estimates in the fire business data systems.
17) Assist Fire Management Officer / Dispatcher and/or Hot Shot Crew Superintendent or Assistant
Superintendent to ensure all resources are entered into fire business data systems.
18) Assist District Forester or Fire Management Officer and/or Hot Shot Crew Superintendent or Assistant
Superintendent with reconciliation of final cost estimates and final expenditures
19) Notify Division fire business managers of invoices over 45 days after release of resource.
19) Assist with compiling documents for invoice processing.
20) Coordinate meals and lodging for Division FTE, AD firefighters, and overhead personnel when requested.
21) Assist as Agency Representative on in state fire incident assignments and out of state fire incident
assignments. May require traveling with fire crews to assist Program and Division staff. May require up to
a 14-day assignment to exclude travel days. May require working up to 16 hour per day.
Who are the customers?
Primary customers are Pecos River Hot Shot crew personnel, Division administrative and financial staff, and Agency Administrative staff.
Ideal Candidate
Primary customers are Pecos River Hot Shot crew personnel, Division administrative and financial staff, and Agency Administrative staff.
Minimum Qualification
Associate degree in accounting, economics, finance, business administration, or related field and two (2) years of directly related experience in budgeting, accounting, auditing, statistical analysis or similar experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience. For use at the State Investment Council only: any budgeting, accounting, and/or auditing experience is acceptable.
Employment Requirements
Must maintain and possess a current New Mexico Driver's License and must be eligible to work in the United States.
Working Conditions
Will work extended hours to include nights, weekends and holidays. Office and field setting with exposure to Visual/Video Display Terminal (VDT), extensive personal computer and phone usage
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Christopher Moore (505) 584-4914. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.
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