Financial Coordinator

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: 70,000-78,000

Position Summary

The Financial Coordinator is responsible for the completion of daily procurement activities and the coordination of a variety of financial transactions within the department of Psychiatry’s Central Business Office. The incumbent will work as a member of the Finance Team to process and reconcile financial transactions and complete a variety of other financial functions as needed.

Responsibilities

• Compile and process all financial paperwork in the financial system daily: process cash deposits,

  gift transmittals, vouchers, invoices, create purchase requisitions and contract requests.

• Process supply orders for business office and various divisions within Psychiatry. Make purchases

  with p-card and corporate card and reconcile transactions while keeping in mind university

  regulations and policies.

• Assist with departmental quarterly and yearly fiscal year close preparation.

• Respond to customer/vendor billing inquiries and other requests. Reconcile vendor payments, create and

  modify vendor profiles and make sure vendors are set up properly in the university system.

• Act as the initial reviewer for departmental employee reimbursements and train payees as needed

  on the reimbursement system.

• Assist and/or train division staff as needed. Assist Procurement Manager with related tasks,

  reporting and deadlines.

• Perform related duties and responsibilities as assigned/requested.

Minimum Qualifications

• Bachelor's degree or equivalent in education, training and experience.
• Experience working with ERP or procurement systems (e.g., PeopleSoft, SAP, Workday, Oracle, Jaggaer); strong proficiency in Microsoft Excel (data analysis, tracking, reporting) and other MS Office applications.
• Excellent written and verbal communication skills, with the ability to work collaboratively with clinicians, researchers, faculty, and vendors.
• High attention to detail and strong organizational and problem-solving skills.
• Physical ability to accomplish work. Ex: Ability to lift up to 25lbs.

Preferred Qualifications

• Procurement, purchasing, or supply chain experience, preferably in a healthcare, academic, or research environment.
• Knowledge of vendor management, contract administration, and competitive bidding/RFP processes.
• Experience with grant-funded or sponsored research purchasing and related compliance requirements.

Other Requirements

• Successful completion of all systems training.
• Successful completion of HIPAA training and consistent HIPAA compliance.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.