Financial Operations Specialist

Full-Time | Compensation Based on Experience

Job Description

Own the financial integrity of three well-run, growing businesses.

Grand Home Inspection, Grand Machine & Design, and Peace Out Pests value operational excellence and financial clarity. Our books are consistently maintained, our reporting is structured, and leadership meets regularly to review performance. This role strengthens that foundation.

We are seeking a Financial Operations Manager who will maintain clean, accurate financials, uphold disciplined processes, and contribute thoughtful financial interpretation alongside leadership.

This is a hands-on operational finance role with real ownership — not just data entry. You will work closely with leadership in structured financial review meetings, using clear dashboards and reporting systems to guide informed decisions.

What You’ll Own

Grand Home Inspection carries the largest employee and revenue footprint; Grand Machine & Design is where the majority of AP/AR activity occurs; Peace Out Pests operates at a small scale and requires minimal financial administration.

Financial Integrity & Reporting (Primary Focus)

• Maintain accurate general ledgers across two entities
• Perform monthly bank and credit card reconciliations
• Ensure books remain CPA-ready at all times
• Close each month cleanly and consistently
• Prepare internal financial summaries and maintain reporting dashboards
• Monitor cash flow timing and identify irregularities
• Flag trends, discrepancies, or margin shifts
• Participate in regular financial review meetings with leadership
• Coordinate documentation and communication with CPA

You will not operate in isolation. We have structured systems and consistent reporting rhythms — your role is to maintain their precision and contribute meaningful financial insight.

Accounts Payable

• Code and enter vendor invoices
• Maintain approval workflows
• Process ACH/check payments
• Monitor payment timing in alignment with cash flow planning
• Maintain vendor documentation and records

Accounts Receivable

• Generate and issue invoices (Grand Machine & Design)
• Monitor incoming payments
• Follow up on overdue balances
• Maintain accurate AR reporting
• Respond to billing inquiries professionally

Payroll Administration

• Process bi-weekly payroll accurately and on time
• Review and approve time submissions
• Make payroll adjustments when necessary
• Coordinate with payroll provider
• Ensure payroll compliance and reporting accuracy

Limited HR Administrative Support (Secondary)

• Coordinate payroll setup for new hires
• Maintain employee documentation
• Assist with benefits enrollment updates
• Process offboarding paperwork

(This role does not manage HR strategy, employee relations, or compliance leadership.)

What This Role Is — and Is Not

This role IS:

• Responsible for maintaining clean, accurate books
• A steward of financial clarity and operational discipline
• A collaborative partner in financial interpretation
• A systems-oriented operator who values structure

This role is NOT:

• A transactional data-entry position
• An executive-level Controller
• An HR leadership role

You’ll Thrive Here If You…

• Take pride in clean reconciliations and audit-ready books
• Prefer disciplined systems and consistent processes
• Catch inconsistencies quickly and address them proactively
• Think beyond transactions and understand financial impact
• Communicate clearly in financial discussions
• Value ownership, integrity, and professionalism

Must-Haves

• 3+ years of bookkeeping or financial operations experience
• Strong understanding of GAAP-based bookkeeping principles
• Experience managing monthly close processes
• Payroll processing experience
• Ability to manage multiple entities simultaneously
• High level of integrity
• Comfort participating in financial review meetings

Ideal Experience

• QuickBooks proficiency across multiple entities
• Familiarity with job costing platforms a plus.
• Experience working directly with owners or leadership teams
• Familiarity with service-based or construction-related businesses
• Experience maintaining dashboards or financial reporting tools

What We Offer

• Competitive compensation based on experience
• Health and retirement benefits
• PTO and remote/hybrid flexibility
• A structured, well-run operating environment
• Direct access to leadership and financial visibility
• Autonomy with accountability
• Opportunity to grow into expanded financial oversight

Pay: $26.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• What do you like about bookkeeping and small business finance?

Work Location: Hybrid remote in Kalamazoo, MI 49009