Fiscal Analyst 4 | Vendor Payments

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Description

About WSDOT

Washington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!

The Opportunity

WSDOT is seeking a skilled and motivated Fiscal Analyst 4 to lead the Vendor Payments Team in Olympia, WA. As part of the Accounting and Financial Services (AFS) division, this supervisory role ensures vendor and contract payments, employee travel reimbursements, journal vouchers, and cash receipts are processed accurately, on time, and in compliance with GAAP, statewide policies, and agency requirements.

The supervisor oversees daily operations, provides staff guidance and training, and maintains strong internal controls that protect the financial integrity of WSDOT’s payment processes. This role requires advanced knowledge of agency accounting systems, statewide travel rules, and related policies to support sound, independent decision-making. Regular in-person presence is required to process physical documents, maintain workflow continuity, and provide hands-on staff support.

What to Expect

Among the varied range of responsibilities held within this role, the Fiscal Analyst 4 will:

Assign, monitor, and review workload of direct reports to ensure accurate and timely processing.
Provide guidance, coaching, mentoring and technical support to staff.
Set clear expectations, conducting regular one-on-one meetings to evaluate the performance and support employee development and career goals.
Approve leave requests, ensure adequate coverage, and personally provide backup support during staff absences or vacancies.
Onboard and train new employees in alignment with established training plans, including hands-on, in-person guidance to ensure proficiency.
Participate in recruitment activities, including interviewing and recommending candidates for hire.
Review and update position descriptions and training plans to ensure accuracy and relevancy.
Develop, implement and update vendor payment procedures and internal controls; ensure cross-training among staff for operational continuity.
Interpret and apply applicable rules, manuals, policies, and procedures when reviewing financial documents (via ECM or physical/electronic copies) including payment vouchers, journal vouchers, cancellations and PCMS transactions.
Release compliant financial documents in the TRAINS system; communicating clearly and professionally with originating offices to resolve errors, discrepancies or rejected documents, providing detailed explanations on what is needed to bring submission into compliance.

Qualifications

To be considered for this opportunity, the following are required:

Knowledge of GAAP: Federal and State regulations.
Financial Analysis & Reconciliation: Ability to analyze financial data, identify discrepancies, and ensure accurate reporting. Research applicable state laws, rules, policies and procedures related to area of responsibility. Knowledge of federal, state, and agency financial and audit standards with the ability to ensure compliance. Proficiency in analyzing complex financial data, workflows, and system utilization to identify inefficiencies and recommend solutions.
Attention to Detail & Compliance: Ensures fiscal accuracy, follows policies, and maintains financial integrity. Strong ability to communicate complex technical information clearly to executives, managers, and staff.
Problem-Solving & Critical Thinking: Demonstrate critical thinking, sound judgement and effective communication in analyzing financial processes and supporting organizational objectives.
Teamwork & Collaboration: Work cooperatively and respectfully with colleagues to meet shared goals, contributing to a positive and productive team environment. Experience contributing to a work environment that fosters a culture of respect and equal opportunity. Work effectively as part of a high-functioning team.
Customer Service & Communication: Clearly and professionally communicate, both verbally and in writing, with diverse internal and external customers; actively listen to understand needs and respond appropriately. Ability to provide financial guidance and work effectively with internal teams.
Time Management & Prioritization: Organize and manage workload effectively to meet established deadlines; adapt to shifting priorities while maintaining productivity. Ability to develop and adapt policies, procedures, and processes to meet organizational needs while maintaining accountability.
Technical Proficiency: Use Microsoft Office applications (Excel, Outlook, Teams) at a basic level to create, edit, and share documents, spreadsheets, and communications.
Data Entry & Information Systems: Accurately enter, retrieve, and update information using a mainframe or comparable database system. Proficiency in using financial systems, databases, and reporting tools.
Growth Mindset: Actively demonstrates a commitment to learning and growth.
Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

System Proficiency: Demonstrate proficiency in WSDOT financial and administrative platforms, including TRAINS, PCMS, ILinx and other agency systems, to accurately process transactions and access information.
Public Sector Accounting Skills – Use knowledge of public sector accounting standards and procedures to review transactions, resolve discrepancies, and ensure compliance.

Important Notes

This recruitment may also be used to fill additional positions per business needs.
This position offers flexible/hybrid remote work options. However, regular in-office work is required to process hard-copy payment vouchers and other physical documentation.
To review the full Position Description, please follow the directions in the “Contact Us” section of this posting.
In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.
WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Why WSDOT

Work-Life Balance – We offer flexible work schedules that allow you time for your life outside of this excellent opportunity.
Paid Leave – In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
Tuition Assistance – Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
Plan For Your Future – WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.

Check out this video to learn more: Why WSDOT?

How to Apply

Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the “Work Experience” portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

An attached Resume outlining (in reverse chronological order) your experience to date.
An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the “References” section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.

WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.

Contact Us

For inquiries about this posting, you may contact the assigned Recruiter, Amanda Strebeck, at amanda.strebeck@wsdot.wa.gov. Please be sure to reference Fiscal Analyst 4 #00796 in the subject line.

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