Fiscal Analyst 5 - Sr. Accountant (c)

Position Summary

• Assist the Controller on the timely preparation and submission of complex financial reports and statements, including monthly, quarterly, and annual closing processes and reporting, ensuring full compliance with GAAP, GASB, and all applicable federal/state regulations (e.g., Washington State Office of Financial Management (OFM), State Board for Community and Technical Colleges (SBCTC), State Auditor’s Office (SAO), US Office of Management and Budget (OMB), and US Department of Education (DOE)).
• Provide expert-level financial analyses, forecasting, insights, and other specialized reporting to support transparency, fiscal responsibility, and decision-making processes within the department and across the college.
• Conduct complex bank reconciliations, using advanced Excel spreadsheets and multiple reports from various sources (e.g., bank statements, general ledger extracts, deposit records, transaction outside payment platforms); compare transactions, investigate and resolve variances/exceptions (such as outstanding items, timing differences, fees, or errors), and ensure accurate and timely cash positioning and compliance with state guidelines.
• Prepare and oversee monthly general ledger reconciliations for liabilities, receivables, adjustment clearing accounts, and other complex areas, applying advanced analytical skills to identify and resolve discrepancies.
• Research and resolve variances in intricate financial data; ensure accuracy and appropriateness of entries to ledger accounts; reconcile subsidiary ledger accounts to the general ledger; review and monitor all general ledger entries from sub-modules submitted by college accounting and budget officers; review SMARTer and investigate and correct errors to maintain compliance with state standards, federal guidelines, and local policies.
• Provide expert advice and guidance to finance staff on complex general ledger accounting matters and assist in resolving challenging related issues.
• Support the Controller with government filings, including Quarterly Cash Transaction Reports, Integrated Post-Secondary Education Data Systems (IPEDS), and annual federal/state disclosure reports.
• Independently reconcile and manage Fixed Asset accounting processes, including monthly reconciling general ledger asset accounts with Asset Module, calculating/recording depreciation, and ensuring data integrity.
• Assist in designing and implementing internal control measures to comply with laws, regulations, and policies; safeguard college assets; enhance operational efficiency; and provide training on these controls.
• Prepare and support the development of fiscal reports for internal review, external audit, and compliance
• Interpret fiscal and accounting policies/procedures; assist with implementing new ones; recommend updates/changes to existing policies.
• Collaborate with the Controller on all annual audit activities; respond to audit reports; initiate corrective actions to address discrepancies or noncompliance.
• Prepare and support development of fiscal reports for internal review, external audit, and compliance purposes.
• Manage all relevant taxes (sales, use, parking, etc.) and ensure timely filing with the Department of Revenue.
• Serve as a fiscal subject matter expert, providing specialized fiscal support to program staff using independent judgment in interpreting/applying rules for functions such as asset accounting, general ledger entries, bank reconciliation items, and interdepartmental fund transfers.
• Serve as backup to the Controller and other fiscal services staff to maintain continuity of key operations.
• Respond to Help Desk tickets as assigned.

Qualifications

Required Education & Experience:

• Bachelor’s degree which includes 18 quarter or 12 semester hours in accounting, auditing, or budgeting
• AND at least 4 years of recent, relevant advanced accounting experience, including substantial work with General Ledger Reconciliation using accounting-related software and advanced Microsoft Excel.
• OR a Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience.
• OR equivalent combination of education and experience.

• Microsoft Office applications (SharePoint, Outlook, Teams, Word)
• Advanced Microsoft Excel (pivot tables, VLOOKUP/, SUMIF, etc.)
• Bank reconciliation processes and procedures, including identification and resolution of discrepancies between bank statements and general ledger accounts
• Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GASB)
• Office of Financial Management (OFM) regulations
• State, federal, and grantor guidelines/regulations
• Accounting theory/practice, fund accounting procedures, budgeting best practices
• Operational practices in higher education, state grants, funding, and accounting
• Significant experience with enterprise resource planning systems such as PeopleSoft ctcLink (or comparable ERP like Banner/SAP), including query development, data extraction, fixed asset management, bank reconciliation processes, and fiscal reporting.
• General accounting practices of Washington State higher education institutions

• Contributing to diversity by fostering a climate of multicultural awareness/appreciation
• Reconciling complicated accounting data using multiple reports (Excel), with a high level of analytical precision and attention to detail in complex environments
• Applying accounting/fiscal best practices while managing multiple complex tasks and projects
• Working as a team player, appropriately exhibiting a positive attitude
• Establishing and maintaining effective working relationships at all organizational levels
• Preparing clear, concise fiscal/accounting documentation (e.g., accounts payable/receivable, general ledger)
• Handling difficult fiscal tasks and management with sound independent judgment
• Effectively communicating (both oral/written and through listening) with individuals at all levels inside and/or outside of the College
• Developing, analyzing, documenting, and monitoring accounting operations
• Managing time, organizing work, and meeting competing deadlines/priorities
• Accurately entering/retrieving data in computerized record keeping systems
• Handling difficult and sensitive situations within college/legal guidelines
• Writing/editing/proofreading clear, effective materials

Conditions of Employment

Physical Work Environment:
The College operates both online and in-person. If working on campus, this position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus. Remote work options are also available. If authorized for online work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs. This position may require limited travel.

Terms Of Employment/Salary:
This position is allocated to pay range 61 under the Washington State Office of Financial Management higher education salary schedule. Salary placement for new employees is determined by the College. This position works 40 hours per week, with a schedule dependent upon department needs. Hiring of this position is contingent on available funding as determined by the College President.

Required Materials

To be considered for this position, please submit the following:

• NEOGOV online application
• Cover letter describing relevant knowledge, skills, and characteristics that align with the needs of the position
• Current resume
• Transcript for highest related degree
  • Official transcript due upon hire

• Once application materials have been submitted, you may not modify the application
• If you are chosen to move forward in this recruitment, you will be notified via email to the address listed in your application (make sure to check spam/junk folders).

Other Conditions:

Shoreline College is committed to providing equal opportunity in education and employment for all students, employees, and applicants, and does not allow discrimination or harassment on the basis of race or ethnicity, color, national origin, age, sex, sexual orientation, gender identity, marital status, creed, religion, status as an honorably discharged veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. For our full non-discrimination statement and contact information, visit: https://www.shoreline.edu/about-shoreline/non-discrimination.aspx.

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with the College. This includes, but is not limited to recruitment, application, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact the Office of Human Resources at hr@shoreline.edu.

In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.

In compliance with the Immigration and Nationality Act, proof of authorization to work in the United States will be required at the time of hire.

Shoreline College does not currently sponsor HB-1 visas. Other conditions that may apply will be detailed upon the offer of employment.

Applicants considered for positions at the College may be required to submit to a background check as a condition of employment. Adverse information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability for the position.

Faculty positions are represented by the American Federation of Teachers Local #1950.

Classified positions are represented by the Washington Federation of State Employees.