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Fiscal Specialist
Description
Title: Fiscal Specialist
Position Number: 0096709T
Hiring Unit: RES & DEAN OF GRAD DIV, OFF RES SER, OFF RES SER
Location: UH Manoa Campus
Date Posted: May 8, 2026
Closing Date: May 31, 2026 @ 11:59pm
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Temporary
Other Conditions: This position is annually renewable contingent upon satisfactory performance and/or availability of funding.
Duties and Responsibilities
(Note:** denotes Essential functions)
- **Works under the direction of the Associate Vice President for Research and Innovation
- **Develops, maintains and updates policies and procedures for the establishment, operation and closure of recharge centers/revolving funds and other service ordered transactions.
- **Develops processes for monitoring compliance with recharge center / revolving fund and other service order policies and procedures, including the conduct of or overseeing internal compliance reviews.
- **Provides technical support and assistance to the recharge center / service order committee in the review of new account applications.
- **Conducts annual or biennial review of recharge center/revolving and other service order renewal applications/certifications.
- **Reports/recommends recharge center/revolving fund and other service order corrective actions or closure to recharge center / service order committee for consideration and decision making.
- **Reviews RTRF commitments/encumbrances annually when requested by system-wide units.
- **Coordinates with UH units and RCUH in response to auditor and other external inquiries regarding recharge centers/revolving funds and other service order transactions.
- **Understands & interprets applicable laws, rules, regulations, & policies relating to recharge centers/revolving funds and other service orders.
- **Stays abreast of industry standards and serves as a technical resource and subject matter expert to UH leadership.
- **Collaborates and communicates with other UH departments regarding compliance and legal issues relating to recharge centers/revolving funds and other service orders.
- Reviews, audits and processes purchasing documents including requisitions and purchase orders to ensure compliance with statutes, State & UH/RCUH procurement policies and procedures, terms and conditions of external funding agencies and University principles.
- Reviews appropriateness and availability of funding and ensures the expenditure of funds is from proper funding sources and object codes.
- Other duties as assigned.
Minimum Qualifications
- Possession of a baccalaureate degree in accounting, business administration, public administration or related field and 5 year(s) of progressively responsible professional experience with responsibilities for accounting and auditing; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Considerable working knowledge of principles, practices and techniques in the area of accounting or auditing as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
- Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with accounting or auditing.
- Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
- Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software and [if applicable, add additional software].
- If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
Supplemental Minimum Qualifications
- Knowledge and audit experience in the field of research administration at higher education institutions and/or non-profit organizations.
- Experience developing policies and procedures based on laws, rules and regulations.
Desirable Qualifications
- Knowledge of applicable federal and state laws, cost principles and UH policies and procedures governing proper management of extramural awards.
- Experience managing subordinates.
To Apply:
Select the "Apply" button in the top right corner of the screen; first-time NeoGov users will need to create an account. Please ensure your application includes the following materials:
- Cover Letter: A letter detailing your interest and how you meet both the minimum and desirable qualifications. All minimum qualifications must be met by the closing date to be considered.
- Resume/CV: A current professional resume or curriculum vitae.
- Professional References: The names, telephone numbers, and email addresses of three (3) professional references.
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Unofficial Transcripts: Copies of unofficial transcripts are required for the application, though official versions must be provided upon hire. Please note that copies of diplomas and academic summaries are not acceptable substitutes.
- Foreign Credential Evaluation: For degrees earned outside the U.S., you must provide a course-by-course analysis and equivalency statement from a NACES-member agency at your own expense.
Important Note: To protect your privacy, do not include any photos, Social Security Numbers, or dates of birth in your packet. Only the most recent application will be reviewed, and all submitted materials become the property of the University of Hawai’i. Please ensure all documents are complete and legible to be considered by the search committee. Incomplete applications will not be considered.
Inquiries: Melissa Arakawa; arakawam@hawaii.eduEEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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