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General Description:

This is for the 2026-2027 school year.

Provides bookkeeping services for the school or department. Performs a variety of moderately complex work within established procedures and standard practices. Work is performed under general supervision without specific instruction and requires coordination with others at all organizational levels within and outside the department. Considerable judgment and the ability to prioritize and organize work is required; may require handling of sensitive information.

Job Description:

Essential Job Functions:

• Provides bookkeeping services for the school/department. Balances and maintains the accounts for both county appropriated funds and activity funds. Prepares invoices to submit to accounts payable for payment and tracks status. Provides status reports regarding availability of funds.
• Collects activity fees for a variety of programs; records and reconciles all monies received. Writes checks and prepares reports of monthly transactions for the finance department. Reconciles bank statements on a monthly basis and follows standard accounting procedures.
• Prepares and tracks status of non-contractual agreements.
• Assists the office manager with ordering and maintaining office supplies. Ensures availability of funds for purchases.
• Assists the school/ department with the yearly budget process. Prepares year end reports including year-to-date and audit reports.
• Attends training sessions to stay informed of current and revised policies and procedures; ensures related policy and procedure manuals are up-to-date. Assists the administration in training school personnel on proper procedures for receipting funds and requesting disbursements.
• May perform the office management functions in the absence of the office manager.
• Performs other related duties as assigned.

Budgetary Responsibility:
Provides bookkeeping services. Balances and maintains accounts.

Report Preparation:
Provides bookkeeping services. Balances and maintains accounts.

Equipment Operation:
Utilizes personal computer and general office equipment.

Contacts:
Contacts with all levels of CCPS personnel and various outside agencies.

Work Direction/Supervision:
N/A

Decision Making:
Independently responds to inquiries and redirects when appropriate, based on knowledge of the topic and functional responsibility. Seeks supervisor’s advice and guidance in unusual situations.

Formal Policy-Setting Responsibilities:
N/A

Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms; handle paper files, records, computer and equipment controls; talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

Work Environment:
The employee regularly works in an office environment. The noise level is quiet to moderate.

Qualifications:
Considerable knowledge of bookkeeping and general accounting principles and practices; of office operations and procedures; business English and mathematics and technology to include manual and automated filing systems. Considerable skill in the use of a personal computer and appropriate software; word processing. Demonstrated ability to accurately perform mathematical calculations and reconcile accounts; to assemble data and prepare reports and spreadsheets; to communicate effectively both orally and in writing; to interpret and apply policies and procedures; to organize and prioritize work; to exercise judgment and to work effectively with all levels of personnel.

Additional Job Requirements:

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation

• State Police Criminal History Investigation

• Child Protective Services (CPS) Investigation

• Tuberculosis Screening/Test

Compensation

$44,688.63 - $75,944.44

Hours Per Day

8

Days Per Year

260

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.