FIT OUT ADMINISTRATOR

Job Summary

The Fit-Out Administrator provides administrative support to the fit-out and project management team. The role involves coordinating documentation, assisting with contractor approvals, monitoring fit-out processes, and ensuring compliance with company policies and project timelines.

Key Responsibilities

• Assist in coordinating fit-out approvals and documentation for tenants and contractors.
• Maintain and organize fit-out records, drawings, permits, and project files .
• Process and track fit-out applications, NOCs, and contractor submissions .
• Communicate with tenants, contractors, and internal departments regarding fit-out procedures and requirements.
• Monitor project timelines and progress reports for ongoing fit-out works.
• Ensure contractors comply with safety regulations and building guidelines .
• Prepare reports, correspondence, and documentation related to fit-out projects.
• Assist in scheduling site inspections and meetings with project teams.
• Maintain a database of approved contractors and vendors .
• Support the project or operations manager with administrative tasks.

Requirements

• Bachelor’s degree or diploma in Business Administration, Engineering, or related field .
• 1–3 years experience in administration, preferably in construction, property management, or fit-out projects.
• Strong organizational and document management skills .
• Good communication and coordination abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook) .
• Ability to manage multiple tasks and deadlines .

Skills

• Attention to detail
• Document control
• Communication skills
• Time management
• Coordination and teamwork