Fit-Out Manager

We are looking for a Fit-Out Manager to oversee and manage tenant fit-out activities for commercial spaces within a mall or mixed-use project. The role is responsible for ensuring that all tenant fit-out works are completed in accordance with mall standards, approved designs, project timelines, safety requirements, and operational readiness expectations.

Key Responsibilities

• Manage the end-to-end tenant fit-out process from design submission to final handover and store opening.
• Review tenant fit-out proposals, drawings, and technical submissions to ensure compliance with mall standards and authority requirements.
• Coordinate with tenants, consultants, contractors, and internal departments on fit-out timelines, requirements, and approvals.
• Ensure tenant fit-out works are executed in accordance with approved design criteria, technical specifications, and HSE requirements.
• Monitor fit-out progress and follow up with tenants and contractors to ensure timely completion of works.
• Conduct regular site inspections to verify quality, compliance, safety, and adherence to approved plans.
• Coordinate with engineering, operations, security, and HSE teams to support smooth execution of tenant works.
• Review fit-out schedules and identify risks, delays, or issues that may affect trading commencement dates.
• Ensure all required permits, approvals, and completion certificates are obtained before unit opening.
• Manage fit-out handover and takeover procedures between landlord and tenant in coordination with relevant departments.
• Follow up on defects, snags, and rectification works before final acceptance of the unit.
• Support leasing and tenant relations teams by providing technical input during pre-leasing and onboarding stages.
• Maintain accurate records of fit-out status, approvals, correspondence, and technical documentation.
• Prepare regular reports on fit-out progress, opening schedules, challenges, and compliance status.
• Ensure all tenant fit-out activities are aligned with commercial, operational, and regulatory requirements.

Qualifications & Experience

• Bachelor’s degree in Engineering, Architecture, Construction Management, or a related field.
• 5–8 years of experience in fit-out, project management, or tenant coordination, preferably in malls, retail, or commercial real estate.
• Experience in managing tenant fit-out processes within operational commercial environments is preferred.

Required Skills

• Strong knowledge of fit-out processes, construction coordination, and technical reviews.
• Understanding of mall design criteria, operational requirements, and authority approvals.
• Project management and schedule follow-up skills.
• Strong coordination and stakeholder management skills.
• Ability to review drawings, specifications, and technical submissions.
• Problem-solving and issue resolution skills.
• Strong communication, organization, and reporting skills.
• Awareness of health, safety, and compliance requirements.