Fleet Administration Associate

Admin Associate – Fleet Procurement, Insurance & Compliance

We are seeking a proactive and detail‑oriented Admin Associate to oversee the full lifecycle of our fleet operations. This role requires strong coordination skills, a solid understanding of insurance and compliance processes, and the ability to manage vendors efficiently. The ideal candidate is highly organized, minimizes fleet downtime, and optimizes operational costs through effective management.

Key Responsibilities

• Procurement Management — Liaise with dealerships to source and compare competitive quotations for new vehicle acquisitions.
• Insurance Administration — Secure comprehensive insurance for all new vehicles and manage annual renewals for the existing fleet.
• Claims Coordination — Handle the full insurance claims process, from incident reporting to repair completion and settlement.
• Regulatory Compliance — Ensure timely renewal of vehicle registrations, road permits, and passing certificates.
• Branding & Stickering — Manage design, approval, and installation of company branding across all fleet units.
• Documentation Control — Maintain an accurate digital database of insurance policies, claim histories, and registration documents.
• Vendor Relations — Build and maintain strong relationships with insurance providers, workshops, and dealerships to ensure high service standards.

Requirements

• 1–2 years of UAE experience in fleet administration, insurance coordination, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and vendor‑management skills.
• Proficiency in maintaining digital records and documentation.

How to Apply

Email your CV to careers@pasonsgrp.com

Work Location: In person