Fleet and Maintenance Manager

Job Descriptions (JDs)

The role involves tactical supervision, real-time monitoring, and ensuring operational efficiency. Responsible for overseeing the maintenance, repair, and servicing of a company’s vehicle fleet. This role ensures that vehicles are roadworthy, safe, and operating efficiently while managing workshop staff, inventory, and budget.

1. Fleet Management and Tracking

- Real-time Monitoring: Utilize GPS/telematics tracking software to monitor the entire fleet of trucks/vehicles in real-time, ensuring adherence to scheduled routes and timely departures/arrivals.

- Vehicle Logs: Maintain accurate digital and physical logs of all vehicle movements, driver hours, fuel consumption, and maintenance schedules.

- Compliance: Ensure all fleet operations and drivers comply with local and national transportation regulations (e.g., hours of service, safety standards).

2. Routing and Optimization

- Route Planning: Design, implement, and adjust daily and weekly routes for optimal efficiency, minimizing mileage, fuel usage, and transit time.

- Problem Resolution: Act as the primary contact for drivers regarding traffic delays, road closures, or mechanical issues, rerouting trucks as necessary to maintain the schedule.

- Performance Analysis: Analyze route data and fleet performance metrics to identify opportunities for continuous improvement in speed and cost-efficiency.

- Back Loading and Capacity Management

Back Loading Coordination: Proactively identify and coordinate backhauling opportunities (back loading) where possible, ensuring trucks do not return empty after delivering mattresses.

- Load Maximization: Work with the warehouse/sales team to ensure each truckload is correctly planned and maximized for efficiency without exceeding legal weight limits.

- Inventory Communication: Maintain clear communication with the warehouse team regarding inbound and outbound truck status to ensure timely loading and unloading.

3. Supervise and coordinate workshop activities including maintenance, repairs, and diagnostics.

- Plan and schedule routine preventive maintenance for all vehicles and equipment.

- Ensure compliance with safety, legal, and environmental regulations.

- Maintain accurate service records and vehicle maintenance history.

- Manage workshop inventory, spare parts procurement, and tools.

- Lead a team of mechanics, technicians, and support staff—assigning tasks and monitoring performance.

-Conduct inspections and authorize vehicle releases after repairs.

- Handle breakdowns and emergency repairs efficiently to minimize downtime.

- Ensure adherence to maintenance budgets and cost-effective operations.

- Liaise with transport operations teams to ensure availability and reliability of fleet.

- Train and develop workshop staff on new technologies, safety protocols, and best practices.

4. Driver and Safety Supervision

Driver Support: Provide daily operational instructions and support to the truck drivers.

- Safety Enforcement: Promote and enforce a culture of safety, ensuring drivers conduct pre-trip and post-trip inspections and report any defects immediately.

5. Reporting and Communication

Reporting: Generate regular performance reports for the management, detailing key metrics like on-time delivery rate, fuel efficiency, backhauling success, and fleet utilization.

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Qualifications:

- Be a Graduate. Diploma or degree holder in Mechanical Engineering, Automotive Technology, or related field will be preferred.

Experience:

- Minimum 2 to 3 years of experience in transport workshop management or heavy vehicle maintenance.

- Proficiency in workshop management software and fleet tracking systems.

- Excellent planning and communication skills.

- Ability to work under pressure and solve problems quickly.

- Knowledge of safety standards and regulatory requirements for commercial vehicles.

Job Type: Full-time

Pay: Rs80,000.00 - Rs120,000.00 per month

Work Location: In person