Fleet Executive

Job Information

Date Opened

12/31/2025

Job Type

Full time

Job Opening Status

Open

Work Experience

Dealership Experience – Chinese vehicles (3 – 5 Years)

Industry

Automotive

City

Muscat

State/Province

Masqat

Country

Sultanate of Oman

Zip/Postal Code

0000

The Fleet Executive ensures end‑to‑end operational readiness and compliance for dealership vehicles—from import and customs clearance through yard receipt, storage, pre‑delivery inspection (PDI) readiness, and dispatch to showrooms/customers. The role owns inventory accuracy, customs documentation & compliance, yard safety & housekeeping, and vehicle flow optimization, coordinating closely with suppliers, customs brokers, transporters, and dealership sales/finance teams.

RESPONSIBILITIES:

• 
  Maintain accurate stock records in the Dealer Management System (DMS)/ERP (e.g., VIN, model, color, variant, status, aging).
• 
  Perform daily cycle counts, weekly reconciliation, and monthly physical inventory; lead root-cause analysis for variances.
• 
  Track vehicle lifecycle statuses: in-transit, at port, customs cleared, in yard, PDI-ready, reserved, delivered.
• 
  Implement and audit inventory controls (barcode/RFID, VIN plate checks, vehicle movement logs).
• 
  Monitor aging & floorplan timelines; flag slow movers; coordinate allocation to sales channels and promotions.
• 
  Prepare and verify import documentation: commercial invoice, packing list, Bill of Lading/AWB, COO, HS codes, duty/tax calculations, and regulatory permits.
• 
  Liaise with customs brokers, port authorities, and government agencies to ensure timely, compliant clearance.
• 
  Track shipment milestones (ETA, port discharge, inspection, duty payment, release) and maintain audit trails.
• 
  Ensure adherence to local regulations (valuation, standards, homologation, environmental/vehicle compliance).
• 
  Resolve holds/discrepancies; escalate risk items and maintain a post‑entry/adjustment log.
• 
  vehicle receiving, staging, parking plans, and yard layout optimization to minimize damage and movement time.
• 
  Coordinate PDI scheduling, accessory fitment, detailing, and readiness for delivery.
• 
  Implement HSSE standards (speed limits, PPE, fire safety, spill control, first aid, emergency procedures).
• 
  Conduct vehicle condition checks on arrival; record damages; manage claims with carriers/insurers.
• 
  Plan and schedule transport from port to yard and yard to dealerships/customers; optimize routing and costs.
• 
  Manage 3PL carriers: performance reviews, POD collection, damage/loss reporting, penalty/bonus mechanisms.
• 
  Align dispatch plans with sales forecasts, reservations, and customer delivery dates.
• 
  Ensure data integrity across DMS/ERP and customs systems; standardize naming/coding (model, variant, options).
• 
  Generate daily yard status, weekly inventory aging, customs pipeline, and dispatch & damage reports.
• 
  Maintain SOPs/Work Instructions and contribute to continuous improvement (5S, Kaizen, lean initiatives).
• 
  Prepare for internal/external audits; keep documentation audit‑ready.
• 
  Monitor regulatory changes affecting tariffs, HS codes, standards; recommend action plans.
• 
  Lead incident investigations; implement corrective & preventive actions (CAPA).

Requirements

Bachelor’s degree in Marketing, Business, or related field (Master’s preferred).

Preferable: