FlexSteel - Administrative Assistant- Field Services

This is a FlexSteel position and is located in Baytown, TX.

• In office position in Baytown, Texas
• Reporting to Head of Field Services
• Experience in field related admin activities highly preferred

FlexSteel (www.flexsteelpipe.com) is an innovation-driven flexible pipe technology company. The Company comprises a hard-working and dedicated team united by a commitment to Safety, Quality, Human Development, Delivery, Innovation, Productivity, and excellence in all we do. The culture of FlexSteel can be described as energetic and passionate, which is felt daily throughout the Company.

FlexSteel embodies teamwork with a focus on hiring top talent and developing employees.

SUMMARY

• Responsible for preparing and maintaining location documentation and providing administrative support to location personnel, including regional-based personnel.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual in this position must use initiative and judgment arranging job details to achieve predetermined objectives. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Provide general administrative and clerical support including mailing, scanning, faxing and copying.
• Maintain document libraries in both printed and electronic forms.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails.
• Prepare support materials for all Services training requirements and new hire on-boarding.
• Maintain field staff SalesForce profiles, including but not limited to Certifications, Applications, safety training records, Customer orientations, etc.
• Validate field staff hour reporting documented on daily field tickets, including HSE documents.
• Coordinate event planning as well as meal ordering for special events.
• Maintain office supplies.
• Special projects or assignments as directed by management.

SUPERVISORY RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• None

EDUCATION, EXPERIENCE and QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• High School Diploma or equivalent required.
• Three (3) to five (5) years of experience preferred.
• Intermediate language skills, mathematical skills, and intermediate reasoning ability.
• Strong verbal and written communication skills.
• MS Word, Excel, and Outlook
• Ability to multi-task and maintain deadlines.
• Ability to build solid working relationships with customers, vendors, and interface with associates in all departments.
• This position may require:
  • Pre-employment drug screening
  • Background checks
  • Medical examinations
  • Safety certifications
  • Valid driver's license
  • Ability to wear personal protective equipment (PPE)
  • Working in various weather conditions
  • Travel to remote locations
• Cactus Companies maintains a drug-free workplace and participates in E-Verify.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Positions: This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
  • Sit for extended periods at a desk and work on a computer
  • Use hands to finger, handle, or feel objects, tools, or controls
  • Reach with hands and arms
  • Talk and hear
  • Occasionally lift and/or move up to 25 pounds
  • Walk or stand periodically throughout the day
  • Maintain sustained concentration on computer screens
  • Work under deadlines with frequent interruptions

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Office Positions: This position generally operates in a professional office environment. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. While performing the duties of this job, the employee is regularly required to:
  • Normally work in an office environment or from home as needed by the business; however, occasionally may work at a branch location or manufacturing facility.
  • Occasionally may be exposed to hazards such as loud noise, heavy equipment, temperature extremes, chemicals, etc., while visiting a branch location or manufacturing facility.
  • The noise level in the work environment is usually moderate.

Disclaimer: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice. Cactus Companies is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, genetic information, or any other characteristic protected by law. Safety is our top priority. All employees must comply with our comprehensive safety programs, participate in required safety training, and demonstrate commitment to our safety-first culture.