FM Administrator

The FM Administrator is responsible for managing the day-to-day operations, maintenance, and administrative functions of the company’s property portfolio. This role ensures that all facilities are safe, well-maintained, and compliant with both company policies and regulatory standards. Acting as a key liaison between tenants, service providers, and the technical team, the FM Administrator plays a vital role in maintaining smooth and efficient facility operations.

Key Responsibilities

• Oversee and coordinate daily maintenance activities for HVAC, electrical, plumbing, and mechanical systems.
• Plan, schedule, and track preventive and corrective maintenance with internal teams and external contractors.
• Maintain accurate records of assets, maintenance activities, and service reports.
• Manage tenant move-ins and move-outs, including inspections and preparation of condition reports.
• Conduct regular site inspections to ensure facilities are in top condition and address maintenance issues promptly.
• Process, verify, and submit invoices with all required documentation.
• Coordinate with vendors and service providers to ensure timely and quality service delivery.
• Monitor subcontractor performance and confirm satisfactory completion of assigned tasks.
• Ensure compliance with all health, safety, and environmental standards.
• Assist in preparing maintenance and operational reports, purchase requests, and budget tracking.
• Support the Facilities Manager with documentation, permit applications, and compliance requirements.

Qualifications and Experience

• Bachelor’s degree or diploma in Engineering, Facilities Management, Information Technology, or a related field.
• 3–5 years of experience in facilities coordination, property management, or maintenance administration.
• Strong knowledge of building systems, including HVAC, electrical, plumbing, and mechanical components.
• Excellent organizational, communication, and reporting skills.
• Proactive, detail-oriented, and able to handle multiple tasks efficiently.
• Willing to conduct site visits and coordinate with external vendors as needed.

Job Type: Full-time