FM Estimation Specialist

Job Purpose: We are seeking a detail-oriented and results-driven Bidding Specialist to join our firm. The Bidding Specialist will be responsible for designing high-quality facility services solutions that are efficient, effective, and competitive to win new contracts. The ideal candidate should possess strong analytical skills, excellent communication abilities, and a deep understanding of facility management services.

Duties and Responsibilities:

• Analyze tender documents, project specifications, and client requirements to develop comprehensive and competitive bidding strategies.
• Collaborate with cross-functional teams, including operations, finance, and technical experts, to gather necessary information and inputs for bid preparation.
• Design and propose high-quality facility services solutions tailored to meet client needs while ensuring compliance with industry standards and regulations.
• Prepare detailed cost estimates and pricing models to ensure competitive bidding while maintaining profitability.
• Develop persuasive and professional bid submissions, including technical proposals, presentations, and supporting documentation.
• Conduct market research to identify trends, competitor offerings, and pricing strategies to inform bidding decisions.
• Manage the entire bidding process, from initial inquiry through to submission and follow-up, ensuring deadlines are met and quality standards are maintained.
• Coordinate with the sales and marketing teams to align bidding strategies with overall business objectives and client expectations.
• Monitor and evaluate bid outcomes, analyzing win/loss ratios to identify areas for improvement in the bidding process.
• Maintain a comprehensive database of bids, proposals, and market intelligence to support future bidding efforts.
• Stay up-to-date with industry trends, best practices, and emerging technologies in facility management to enhance bidding strategies and solutions.
• Provide training and support to junior team members on bidding processes and best practices

Required Qualifications and Experience:

• Bachelor’s degree in business administration, facility management, or a related field. Relevant certifications are a plus.
• Minimum 3-5 years of experience in bidding, estimation, or proposal management within the facility management or construction industry.
• Strong analytical and numerical skills, with the ability to interpret complex data and develop effective bidding strategies.
• Excellent written and verbal communication skills, with the ability to create compelling proposals and presentations.
• Proficiency in using bidding and estimation software, as well as Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong project management skills, with the ability to manage multiple bids and deadlines simultaneously.
• Proven ability to work collaboratively with cross-functional teams and build strong relationships with internal and external stakeholders.
• Knowledge of facility management services, industry standards, and best practices.
• Detail-oriented with a commitment to producing high-quality work and meeting client expectations.
• Ability to adapt to changing requirements and work in a fast-paced environment.