FMHF Executive Assistant

The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Montana State Hospital.

The FMHF Executive Assistant provides executive level administrative support by preparing statistical reports, handling information requests, managing policies, procedures and processes. Performs administrative support functions such as managing calendars, booking travel, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings

Why Join DPHHS
Our mission at DPHHS is serving Montanans in their communities to improve health, safety, well-being, and empower independence. By joining our department, you will have the opportunity to perform meaningful work in public service to our state and its residents.

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. In addition, DPHHS is the largest state agency with a wide range of advancement opportunities whether you are joining the workforce or have several years of experience.

Required for first day of work

• Thorough knowledge of office practices and procedures.
• Thorough knowledge of recordkeeping, filing, letter writing, taking meeting minutes, and professional communication procedures.
• Ability to work independently to organize workload to maximize efficiency and meet multiple priorities.
• Ability to work well with healthcare professionals, psychiatric patients, and their families.
• Ability to communicate clearly and maintain confidentiality when working with sensitive material.
• Good interpersonal skills and ability to respond to stressful situations in a manner that helps the other individual de-escalate.

Minimum Qualifications:

• High school diploma or equivalent required
• Associate degree in business or related field preferred
• 3 years experience experience performing a variety of office support required
• Executive level administrative experience preferred
• 2 years supervisory experience required

• Resume