Foundation Administrative Assistant

Duties and Responsibilities Provide administrative support to the programs, activities, and events under the sponsorship of the Foundation of Hospice of Jefferson County. Reporting to the Director of Foundation Operations & Development and will work with other leadership staff to ensure that the Foundation’s donor database and activities/events are organized and accurate to provide an excellent public experience. Other administrative duties are as follows:

1. Maintains Hospice donor database (GiftWorks) to ensure accuracy, efficiency, integrity, and tracking of all donor communication/contact;

2. Responsible for entering and balancing weekly foundation deposits in GiftWorks and producing thank-you and acknowledgment letters;

3. Responsible for pulling Stripe reports, entering in Giftworks, balancing with deposits, and applying appropriate fees;

4. Balances foundation account and reconciles statement for Director of Finance and supplies information via Excel Pivot tables;

5. Runs monthly Hope Appeal, Memorial and Expansion reports for the Director Foundation, Operations & Development;

6. Produces and maintains GiftWorks’ Smartlists for all mailings and events;

7. Administrative support for Director of Foundation, Operations & Development and for scheduling for Hospice fundraiser and event planning meetings;

8. Assists with Hospice events from planning to post event review. Creates flyers for some Hospice and community-run events;

9. Facilitates and follows-up on solicited donations for auctions and prizes as directed;

10. Attends community events as assigned (health fairs, job fairs, community fundraisers, networking events);

11. Assists in taking photographs at events as directed and shares and preserves photographs as required.

12. Performs other related duties as assigned.

Job Type: Full-time

Pay: $19.50 - $25.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person