FREELANCE PROOFREADER - EMPLOYEE BENEFITS / INSURANCE

Location: Remote (US-based; open to all time zones with flexibility for Eastern/Central collaboration)
Type: Contract (Seasonal; annual need during busy season)
Hours: Variable ramp-up; 30-40 hours/week expected Sept-mid Nov
Compensation Range: $20 - 27 per hour

We are seeking a Freelance Proofreader to support a high-volume portfolio of employee benefits and insurance communications during our client's busy open enrollment season. This role is ideal for someone who is detail-obsessed, comfortable working with multiple client style guides, and able to follow established processes within a corporate environment.

You'll work with a steady, long-term client in the insurance/benefits space, supporting their internal team by proofreading a wide range of member- and employee-facing materials.

Responsibilities:

• Proofread a high volume of materials, including (but not limited to):
  • Short-form pieces (e.g., postcard copy, one-pagers, emails).
  • Long-form pieces (e.g., benefits guides up to ~48 pages).
• Ensure accuracy in grammar, spelling, punctuation, and usage, including:
  • Correct use of terminology and benefit/insurance jargon.
  • Consistent application of client-specific language and preferences.
• Apply and adhere to multiple client style guides, including:
  • Learning and respecting each client's style "quirks" and preferences.
  • Incorporating feedback and corrections into future work.
• Follow established workflows and processes, such as:
  • Using defined review steps and tools.
  • Making changes only within the appropriate stage of the process.
  • Avoiding unsolicited rewrites or creative changes when they are out of scope.
• Communicate clearly and proactively with the internal team:
  • Flag issues, questions, and potential risks in a timely manner.
  • Provide status updates, especially if timelines or availability change.
  • Set expectations around your availability during the day.
• Collaborate with a corporate team environment:
  • Work effectively within existing systems, tools, and approval processes.
  • Participate in an assessment and interview process prior to engagement.
  • Potentially remain "on call" post-season for ad hoc needs, if mutually agreed.

Qualifications:

• Strong professional proofreading experience, ideally with:
• Marketing, communications, or corporate documents.
• Multi-page and design-heavy pieces (e.g., guides, brochures).
• Proven ability to work with and enforce style guides, including:
• Applying multiple client-specific style rules concurrently.
• Comfort with revisiting and learning written guidelines
• Excellent attention to detail:
• Ability to catch recurring issues and ensure they do not repeat.
• Comfort working with dense text and technical / benefit-related language.
• Strong communication Skills:
• Proactive about availability (e.g., letting the team know about appointments or time away).
• Comfortable communicating via email/online tools with a distributed team.
• Comfort in a corporate environment:
• Experience working with established processes and sign-off structures.
• Willingness to follow "the way we do things" even when it differs from prior freelance habits.
• US-based, with the ability to work effectively across Eastern/Central-aligned hours.

Nice-to-Haves:

• Experience in insurance, employee benefits, or HR communications.
• Prior experience supporting open enrollment or similar seasonal benefit campaigns.
• Experience working as a contractor with large corporate clients.
• Familiarity with accessible, member-friendly communications tone.

Job ID: JN -042026-129981
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Cella, a randstad digital company, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Cella by randstad digital offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.