Front Desk Administrative Assistant

Job Summary
We are seeking an energetic and detail-oriented Front Desk Administrative Assistant to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer support. Your organizational skills will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills in a dynamic environment while supporting various office functions.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails and mail distribution
• Maintain organized filing systems—both physical and digital—using tools like Microsoft Shared and Microsoft Office
• Perform data entry tasks with accuracy
• Support calendar management by scheduling appointments, meetings, and personal assistant tasks as needed
• Conduct proofreading of documents to ensure clarity and professionalism before distribution
• Manage office supplies inventory and keep well-stocked
• Provide clerical support including copying, scanning, and filing.

Experience

• Prior office experience or administrative support roles demonstrating strong organizational skills
• Proficiency with computer literacy including Microsoft Office 365 (Word, Excel)
• Experience with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are highly desirable to assist diverse client needs effectively
• Demonstrated ability to manage time effectively in a fast-paced environment with multiple priorities
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Previous personal assistant or office management experience is advantageous but not required
• Must be tough skinned.

Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for proactive individuals eager to grow their administrative expertise while contributing to a vibrant team.

Pay: From $15.00 per hour

Application Question(s):

• Do you know how to perform formulas in Excel?

Experience:

• Administrative: 3 years (Preferred)

License/Certification:

• Certified Notary Public (Preferred)

Work Location: In person