Administrative Assistant (Bilingual)

Administrative Assistant (Bilingual)

Administrative Assistant (Front Desk)

Location: Bradenton, FL

Duties and Responsibilities:

• Greeting of visitors, contractors, vendors, etc.
• Answering phones
• Record contractor and vendor data in security software and a spreadsheet
• Print contractor and vendor badges
• Generate a weekly spreadsheet report identifying the ISNetworld (ISN) status of on-site contractors
• Inventory office supplies and reorder as necessary
• Inventory office forms and make copies as necessary
• Manage the engineering drawing database
• Receive packages and notify contractors when they arrive
• Prepare monthly invoice for client
• Prepare weekly contractor access list and distribute to the client
• Administer contractor safety training video and test
• Protect organization’s values by keeping information confidential
• Other duties as assigned by manager

Basic Qualifications:

• High school diploma or GED
• Proficient in Microsoft Office Suite
• Data entry
• Hands-on experience in operation spreadsheets
• Customer service skills
• High degree of accuracy and attention to detail