Front Desk Administrator

About Arton Capital:

Arton Capital is a leading global financial advisory firm specializing in investment migration, citizenship, and residency programs. Our Dubai office plays a key role in supporting our clients and ensuring seamless office operations in a professional, welcoming environment.

Role Overview:

The Front Desk Administrator is the first point of contact for visitors, clients, and staff at the Dubai office. This role ensures a professional and welcoming experience while providing administrative support to the HR team and broader office operations. The ideal candidate is organized, proactive, and possesses excellent communication skills.

Key Responsibilities:

• Greet and assist visitors, clients, and employees in a professional and courteous manner.
• Manage incoming calls, emails, and correspondence, directing them to the appropriate departments or individuals.
• Maintain the reception area and meeting rooms to a high standard of cleanliness and organization.
• Coordinate office appointments, meetings, and conference room schedules.
• Handle incoming and outgoing mail, couriers, and packages efficiently.
• Maintain office supplies and liaise with vendors as needed.
• Support administrative tasks for the HR team, including filing, scanning, data entry, and document management.
• Assist in onboarding new employees, ensuring smooth administrative processes and a welcoming experience.
• Support employees with travel arrangements, including flight bookings, accommodations, and itineraries.
• Follow company policies and procedures to maintain confidentiality and compliance.

Requirements:

• Minimum 2 years of experience in a reception, front desk, or administrative role.
• Excellent communication and interpersonal skills in English; additional languages are a plus.
• Professional appearance and demeanor, with a client-focused attitude.
• Proficient in MS Office (Word, Excel, Outlook) and general office equipment.
• Strong organizational skills and attention to detail.
• Ability to multitask and work under pressure in a fast-paced environment.
• Knowledge of corporate office operations and travel coordination is an advantage.

Why Join Arton Capital:

• Be part of a growing global company with a strong presence in the investment migration industry.
• Work in a dynamic, professional, and international environment.
• Opportunity to grow and develop within the organization.