Front Desk Agent (PM Full-Time) / Night Audit (Part-Time)

The Guest Service Agent is responsible for providing the highest quality of service to guests in an attentive, courteous, and efficient manner, by checking guests in and out of the hotel. They provide a welcoming attitude and are proficient in all service questions and requests. Also responsible for collecting monies for services rendered during a guest’s stay.

Education & Experience:

• High school diploma or GED certificate preferred and/or equivalent work experience.
• At least one-year guest service experience in hospitality environment or equivalent experience required.
• Working knowledge of computer systems to include Outlook, Microsoft products and other industry related systems.
• Previous experience in accounting roles desired.
• Alcohol awareness certification required.

Physical Demands:

• Long hours sometimes required, including nights and weekends.
• Light work-Exerting up to 30 pounds of force occasionally, and /or 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to be on your feet throughout the entire shift.

Required Competencies

• Must be able to convey information and ideas clearly, both oral and written.
• Must work well in stressful, high-pressure situations.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Must be effective at listening to, understanding and clarifying concerns and issues raised by team members and guests.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider adjust or modify to meet the constraints of a particular need.
• Must be able to prioritize departmental functions to meet due dates and deadlines.
• Must be able to work with and understand financial information and data, and basic arithmetic function.
• Must be able to work with alone with little or no supervision during the 3rd shift (Night Audit Shift)

Responsibilities that may include any and all of the following:

• Approach all encounters with guests and team members in a friendly, service-oriented manner.
• Maintain regular attendance in compliance with DHM standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include a clean, pressed uniform and correct nametag when working.
• Comply at all times with DHM standards and regulations to encourage safe and efficient hotel operations.
• Must, at all times, be attentive, friendly, helpful and courteous to all guests, managers, and other team members.
• Register guests into the hotel in a prompt and courteous manner, using Brand Standards and up selling techniques to maximize room rates.
• Prepare for group check in and out and VIP arrivals; become informed of events/ functions in the hotel during the shift.
• Check guests out of the hotel; process customer payments according to established policies and procedures.
• Respond to guest requests promptly; promote hotel services, facilities and outlets; provide guests with information such as local attractions and directions to increase satisfaction.
• Resolve minor guest complaints to the satisfaction of the customer; inform supervisor of major problems, complaints, disturbances or unhappy guests.
• Book guest reservations or coordinate with reservation center.
• Handle departmental accounting of monies, receipts, guest accounts and other forms of credit; post all charges; complete cashier’s report, and prepare deposit.
• Balance bank daily.
• Issue, control and release guest safe-deposit boxes.
• Follow company policies and procedures.
• Complete all side work and cleaning duties per standards.
• Confirm credit and payment method at check in and confirm full payment at check out.
• Review rooms inventory and House Count for availability and rates.
• Maintain and understand special guest programs and franchise related programs.
• Conduct daily bank drop with a witness and according to standards.
• Run daily arrival report and identify any special requests.
• Maintain a clean and organized work area at all times.
• Maintain proper key control on a daily basis.
• Distribute faxes, packages, and mail to guests for delivery or inform guest of receipt as necessary.
• Distribute billing reports to hotel outlets.
• Block large group check ins, motor coach tours and inform Housekeeping of any changes.
• Check with Supervisor prior to end of shift.
• Have thorough knowledge of outside venues and directions to each.
• Full understanding of the Front Desk system for all guest services.
• Perform other duties as requested by management.
• Attend meetings/training as required by management.

The Night Auditor will be responsible for supervising night accounting and general hotel operations to ensure the maintenance of financial controls, compliance with standards and regulations, customer satisfaction, and protection of the guests, staff, and assets. This may include recommending and implementing procedural/safety changes. Must be able to accurately balance all hotel income and expenses for a 24-hour operating period.

Position Responsibilities and Qualifications:

Physical Demands:

• Long hours sometimes required, including nights and weekends.
• Light work-Exerting up to 20 pounds of force occasional and/or 10 pounds frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Ability to stand for long periods of time.

Responsibilities may include any and all of the following:

• Balance and audit for accuracy all room revenue, food and beverage revenue and telephone/internet revenue; assist in the preparation of all reports relevant to daily revenues.
• Balance and audit for accuracy all room and tax charges, cashier’s reports and guest and house accounts.
• Complete and transmittal of daily management and accounting reports and supporting documents; prepare customer tracking report, market segmentation report, food and beverage revenue report necessary to ensure the accurate accounting of hotel revenues and expenses.
• Communicate with other hotel departments as necessary to resolve accounting discrepancies and to request or provide information.
• Perform all Guest Service Agent functions as required; assist in booking room reservations; in answering hotel phone calls and notifying guests of messages; facilitate proper security of department keys.
• Respond quickly to guest requests in a friendly manner. Follow up to ensure guest satisfaction.
• Maintain key control for end of shirt of all departments.
• Deliver all guest folios to correct rooms by 4am for early departure guests.
• Determine the correct cash figure based on reports minus corrections and adding machine tape.
• Verify that all food and beverage figures have been accounted for by cash, charge or corrections.
• Prepare sales summary and distribute on front office system.
• Ensure security of all departments upon end of shift and note any irregularities in logbook.
• Post all late charges and all guest check corrections to guest folios for express checkouts.
• Post all room and tax to all active guest accounts.
• Run all computer reports necessary to complete gross revenue report worksheets in a timely manner.
• Complete the gross revenue report in a timely manner so that management can properly prepare for daily meetings.
• Organize the front office area by 6:30 a.m. so that the A.M. front office staff can properly prepare for their shift.
• Fulfill Manager on Duty shifts.
• Perform other duties as requested by management.

Starting Rate of Pay: $15.00 per Hour (Front Desk Shifts)

Starting Rate of Pay: $16.00 per Hour (Part-Time Night Audit Shifts)