Front Desk Associate

Job Summary
We are seeking an energetic and highly organized Front Desk Associate to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude, strong communication skills, and ability to multitask will help create a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle appointment scheduling, calendar management, and coordinate meetings using Microsoft Office and Google Workspace tools
• Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing documents, proofreading correspondence, and managing office correspondence
• Provide customer support by addressing inquiries via phone or email with professionalism and clarity

Qualifications

• Proven office experience with strong organizational skills and attention to detail
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, and data entry skills
• Previous clerical or administrative experience preferred; experience as a receptionist or personal assistant is a plus
• Bilingual abilities are highly desirable to serve diverse clients and visitors effectively
• Strong phone etiquette with experience managing multi-line phone systems and providing customer service
• Knowledge of office management procedures such as filing systems, calendar management, and record keeping
• Ability to multitask efficiently in a fast-paced environment while maintaining professionalism

Join us in creating a vibrant workplace where your organizational talents shine! This role is perfect for someone eager to grow their administrative expertise in a supportive environment that values proactive communication, attention to detail, and exceptional customer service.

Pay: $14.00 - $16.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person