Front Desk Coordinator

JOB_REQUIREMENTS

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Roles & Responsibilities

Ensure the office environment is clean, organized, and well-maintained, coordinating with cleaning services, maintaining a well-organized and efficient office environment, and addressing maintenance issues promptly.
Greet and assist visitors, clients, and guests, ensuring they are welcomed professionally and are guided appropriately within the HQ.
Assist in various administrative functions, including filing applications, and maintaining office supplies to ensure smooth daily operations.
Act as a point of contact for internal and external communications, ensuring messages are relayed accurately and in a timely manner.
Assist in scheduling meetings, conferences, and events, ensuring all logistical arrangements, such as room bookings and equipment setup, are made in advance.
Provide administrative support to various departments within the HQ, assisting with tasks like data entry, report preparation, photocopying, scanning, filing and document handling.
Perform other duties as required to support the efficient functioning of the HQ, including managing deliveries, handling office mail, and assisting with special projects.
Assists with travel arrangements, including booking flights, hotels, and car rentals.

Qualifications

2 years of experience in the same field.
Bachelor’s degree.
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Familiarity with office equipment (printers, copiers, etc.) and software for booking systems or event planning tools is a plus.
Experience with document management systems and cloud-based collaboration tools (e.g., Google Workspace, Dropbox, etc.) is an advantage.
Very good command in English.

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