Front Desk Coordinator

Job Summary
We are seeking an energetic and organized Front Desk Coordinator to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your positive attitude and strong organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a dynamic team.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them appropriately
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently
• Handle scheduling tasks such as calendar management and appointment setting using various digital tools
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Support office management tasks including supply inventory and mail distribution
• Provide excellent customer support
• Assist with clerical duties such as typing correspondence and managing emails via Google Workspace

Requirements

• Proven office experience with strong organizational skills and attention to detail is preferred
• Proficiency in computer literacy, preferably Google Workspace applications
• Experience with multi-line phone systems and phone etiquette essential for professional communication
• Bilingual English/Spanish is required
• Excellent customer service skills with a friendly demeanor and professional appearance
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment

****While prior experience is helpful, it is not required. We are committed to training the right individual who brings a professional demeanor, strong work ethic, and a high level of care and patience when working with clients. The ability to communicate respectfully and work well within a team is essential

Pay: $14.50 - $15.50 per hour

Work Location: In person