Front Desk / Office Assistant

Job Summary
We are seeking an energetic and detail-oriented Front Desk / Office Assistant to be the welcoming face and organizational backbone of our busy office. In this role, you will manage front desk operations, handle multi-line phone systems, and provide essential administrative support to ensure smooth daily functions. Your positive attitude, strong organizational skills, and proficiency with office technology will help create a professional and efficient environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression
• Answer multi-line phone systems promptly and professionally, directing calls accurately
• Manage incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems—both physical and digital—using Google Workspace and Microsoft Office tools
• Assist with calendar management and scheduling appointments for staff members
• Perform general clerical tasks such as photocopying, proofreading documents, and data entry
• Provide customer support by addressing inquiries efficiently and courteously
• Support office management tasks to improve workflow and organization

Requirements

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent phone etiquette with experience managing multi-line phone systems
• Strong organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are a plus to assist diverse client needs
• Demonstrated computer literacy with typing skills at an efficient speed
• Attention to detail for proofreading documents and data entry accuracy
• Experience in customer service or personal assistant roles is advantageous
• Ability to manage time efficiently in a fast-paced setting

Join us as a Front Desk / Office Assistant where your proactive approach and organizational expertise will be valued every day. Be part of a vibrant team committed to excellence—your contribution will help keep our office running smoothly while providing exceptional support to everyone who walks through our doors!

Pay: $16.00 - $18.00 per hour

Benefits:

• Paid time off

Work Location: In person