Front Desk Officer

FDO is to perform her duties (but not limited to) detailed below:

• Escorting guest to meeting rooms and keeping guest arrival logs.
• Call persons, visitors wanting to meet and book the meeting room.
• Coordinating with kitchen to ensure guests are appropriately and promptly served.
• Guest Record: Every Monday, send weekly sheet to Manager, Administration and Assistant Manager, Administration (Karachi).
• Meeting Room Record: Keep complete log of meeting room usage and meetings in coordination with Admin Office.
• Incoming mail record: Maintain and get it signed by Assistant Manager, Administration (Karachi) on daily basis.
• Outgoing mail record: Receive & review the outgoing mail on daily basis, confirm correctness of receiver’s name & Address, ensure merging envelopes for more than one mail to same office, enter in outgoing register. Receive daily mail receipt, log in receipt # in outgoing mail register, receive monthly bills, verify with daily outgoing Mail record sheet and receipt and send for Assistant Manager, Administration approval for payment process. Maintain all logs of outgoing mails.
• Attend telephone calls and transferring calls to appropriate extension in absence of Telephone operator.
• Facilitating the staff by connecting people through telephone on their request if required/requested.
• Effective communication and interpersonal skills
• Strong knowledge of MS Office
• At least Bachelor’s Degree.
• Relevant experience of at least 2 years in same position.
• Females only.

Work Location: In person