Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting daily operations across various departments.

Duties

• Greet visitors, clients, and staff with a warm, professional demeanor, ensuring they feel valued and attended to promptly
• Manage multi-line phone systems to handle incoming calls efficiently, directing inquiries to appropriate departments or personnel
• Maintain accurate data entry and filing systems, including document proofreading and record keeping
• Utilize Microsoft Office Suite and Google Workspace tools for scheduling, correspondence, and document creation
• Support office management tasks such as calendar management, appointment setting, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including photocopying, faxing, mailing, and organizing files to keep the office running smoothly
• Provide excellent customer support by addressing inquiries with patience and professionalism while maintaining proper phone etiquette

Requirements

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar)
• Prior experience working as a receptionist in a medical or dental office is highly desirable
• Bilingual abilities are a plus to effectively communicate with diverse clientele
• Strong typing skills and attention to detail for data entry and proofreading tasks
• Familiarity with multi-line phone systems and office management software such as QuickBooks or bookkeeping tools
• Exceptional customer service skills combined with professional phone etiquette
• Ability to manage time effectively in a fast-paced environment while multitasking seamlessly

Join us in creating a welcoming atmosphere where professionalism meets warmth! This role offers an engaging environment where your organizational talents will shine while supporting our team’s success. We value proactive individuals eager to contribute their skills in a dynamic setting—apply today to become an essential part of our vibrant organization!

Job Type: Full-time

Pay: $20.00 - $26.59 per hour

Benefits:

• Health insurance
• Paid time off

Work Location: In person