Front Desk Receptionist

JOB SUMMARY:

Performs administrative duties for management. Responsibilities may include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; research; errands and some customer relations. Requires computer and internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, outside clients and vendors. Sensitivity to confidential matters is required.

ESSENTIAL JOB FUNCTIONS:

• Open and process incoming mail and business correspondences.
• Electronically file and retrieve documents and reference materials.
• Conduct research, collect and analyze data to prepare reports and documents.
• Manage and maintain schedules, appointments, meals and travel arrangements.
• Arrange and co-ordinate meetings and events as needed.
• Record, transcribe and distribute minutes of meetings.
• Monitor, screen, respond to and distribute incoming communications.
• Answer and manage incoming calls.
• Receive and interact with incoming visitors.
• Liaise with internal staff at all levels.
• Interact with external clients.
• Co-ordinate project-based work.
• Maintains clear and professional communication with internal staff through email, Teams and phone conversations.
• Regular and predictable attendance and punctuality are essential functions of the position to facilitate collaboration and teamwork, timely client interaction and working with company equipment during scheduled business hours.
• Other tasks as assigned.

KEY COMPETENCIES:

• Office etiquette – appropriate attire, attendance, emails, phone demeanor, and teamwork.
• Customer Service – embraces a “want to help” attitude and is attentive to both staff and company needs.
• Problem solving orientation - identify and solve problems with creative and innovative solutions.
• Learning mindset - is naturally curious and is interested in broad exposure and interaction outside of core administrative duties. Wants to deeply learn the business.
• Anticipatory - must be able to plan and identify unforeseen needs.
• Adaptability - embrace change and pivot when changes arise.
• Perseverance - ability to see things through completion regardless of obstacles.
• Cultural stewards bring an element of fun and caring to the workplace.
• Ability to self-manage and prioritize work.
• Reliability – regular attendance is considered an essential function of job performance.
• Must be able to understand, analyze and process data with proficiency.
• Strong communication skills; thorough and attentive to details; able to prioritize and multitask; proactive and deadline oriented.
• Ability to multi-task and thrive in a fast-paced work environment.

EDUCATION & EXPERIENCE:

• High school diploma or equivalent.
• 2+ years in customer service.
• Experience supporting management level staff is preferred.
• Ability to interact effectively with employees at all levels of the organization.
• Computer proficiency and familiarity with Microsoft Office Suite (or similar software) and web-based applications.

Travel: Local travel required. Must have reliable transportation and a 5-year MVD history, as this position involves driving executive vehicles.

SUPERVISORY RESPONSIBILITIES: Supervision of other employees is not exercised.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The incumbent typically works in an office environment and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office. Incumbent may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. This position requires prolonged periods sitting at a desk and working on a computer.

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Northsight is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of any kind. We embrace diversity and are committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Northsight will not tolerate discrimination or harassment based on any of these characteristics.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Monday to Friday

Work Location: In person Scottsdale AZ

Job Type: Full-time

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person