Front Desk Receptionist and Administration Coordinator

Company Description

Arton Capital empowers individuals and families to become Global Citizens by investing in second residence and citizenship around the world. As a global financial advisory firm, Arton plays a critical role in helping governments, industry professionals, and investors achieve their goals efficiently. With over 15 offices worldwide, Arton Capital has attracted over US$ 4 billion in foreign direct investment and is part of The Arton Group, offering tailored services for Global Citizens.

Position Overview:

Arton Capital is seeking a professional, proactive, and highly organized Receptionist and Admin Coordinator to serve as the first point of contact for our Dubai office. This role is essential in ensuring the smooth running of daily administrative and front desk operations. The ideal candidate will manage reception duties, support administrative functions across departments, and coordinate travel arrangements for staff, while maintaining a high standard of confidentiality and efficiency.

Key Responsibilities:

Reception Duties

Greet and welcome clients, guests, and staff in a professional and courteous manner.

Answer and route incoming calls promptly and professionally.

Manage all front desk activities, including mail and courier services.

Maintain a clean, organized, and welcoming reception area.

Administrative Coordination

Provide day-to-day administrative support to all departments as needed.

Maintain office supplies inventory and place orders when necessary.

Coordinate meeting room bookings and ensure meeting spaces are prepared and equipped.

Support the HR Director with scheduling, documentation, and internal communication tasks.

Assist in document filing, scanning, and digital recordkeeping.

Liaise with building management for maintenance, security, and general office services.

Travel Coordination

Arrange domestic and international travel for staff, including flight bookings, hotel accommodations, visas, and transportation.

Ensure timely issuance of travel itineraries and necessary documentation.

Monitor travel budgets and support cost-effective booking decisions.

Maintain a centralized travel log for recordkeeping and reporting purposes.

Requirements:

Proven experience in a receptionist, administrative, or office coordinator role.

Excellent verbal and written communication skills in English.

Strong organizational and multitasking abilities.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Experience with travel booking platforms or agencies is a plus.

Professional demeanor with a customer-oriented attitude.

Discretion and confidentiality in handling sensitive information.

Preferred Qualifications:

Diploma or Bachelor’s degree in Business Administration or a related field.

Prior experience in a multinational or financial services company.

Interested candidates may submit their CV and a brief cover letter to:

HR@artoncapital.com

Only shortlisted applicants will be contacted.