Front Desk Receptionist and Administrative Assistant

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist and Administrative Assistant to join our dynamic team at the soon to open Alice Chapman Early Learning Center. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be the friendly face of our organization, managing incoming inquiries, coordinating appointments, and providing essential clerical support to keep our office running efficiently. If you thrive in a fast-paced environment, possess excellent organizational skills, and enjoy helping others, this is the perfect opportunity to grow your career while making a positive impact.

Duties

• Greet visitors and clients warmly, creating a welcoming environment for all who enter the office
• Operate multi-line phone systems to answer inquiries, transfer calls, and take messages with professionalism and courtesy
• Manage appointment scheduling and calendar coordination using tools like Google Workspace or Microsoft Outlook
• Perform data entry, filing, and document proofreading to ensure accuracy and organization of records
• Handle correspondence via email and phone, providing exceptional customer support and follow-up as needed
• Maintain office supplies inventory, order necessary items, and oversee general office management tasks
• Support administrative projects such as preparing reports, managing calendars, and supporting personal assistant duties when required

Qualifications

• Proven experience in front desk reception or office administration roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets), and data entry tools
• Strong organizational skills with the ability to multitask efficiently in a busy environment
• Exceptional phone etiquette with experience managing multi-line phone systems
• Demonstrated customer service skills with a friendly demeanor and professional communication style
• Ability to type quickly and accurately while maintaining attention to detail for proofreading tasks
• Personal assistant or calendar management experience is advantageous for supporting executive schedules as needed
• Knowledge of filing systems, data entry procedures, and general office procedures to ensure smooth operations

Join us in delivering outstanding service while supporting our team’s success! We are committed to fostering a positive work environment where your organizational talents can shine. This paid position offers an excellent opportunity to develop your administrative skills within a vibrant organization dedicated to excellence.

Pay: From $14.00 per hour

Work Location: In person