Front Desk Receptionist - Hr/Admin Support

Job Summary:

The Receptionist / Front Desk Officer | HR /Admin Support is responsible for managing front desk operations, providing administrative and HR assistance, and supporting the sales team. The role ensures smooth day-to-day office operations, professional communication with clients and employees, and accurate documentation for both sales and HR activities.

Key Responsibilities: Front Desk & Reception Duties:

• Greet and assist visitors, clients, and vendors in a professional and friendly manner.
• Answer, screen, and direct incoming calls and inquiries promptly.
• Maintain a tidy and welcoming reception area.
• Manage incoming and outgoing correspondence, mail, and courier deliveries.
• Maintain visitor logs and follow company security procedures.

Administrative Support:

• Provide general administrative assistance such as filing, scanning, and document preparation.
• Schedule and coordinate meetings, appointments, and travel arrangements.

HR Support:

• Assist in maintaining employee attendance and leave records.
• Support HR in preparing documents such as offer letters, contracts, and memos.
• Update and organize employee files and HR databases.
• Assist in recruitment activities (posting job ads, scheduling interviews, collecting documents).
• Coordinate onboarding for new employees and maintain training records.
• Help organize staff events and handle HR-related communication.

Qualifications:

• Minimum 2–3 years of experience in administration, reception, sales, or HR support roles.
• Excellent verbal and written communication skills.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong attention to detail and organizational skills.
• Ability to handle confidential information with professionalism.

Key Competencies:

• Professional and positive attitude
• Excellent interpersonal and communication skills
• Strong multitasking and time management abilities
• Accuracy and attention to detail
• Team player with a proactive and responsible approach

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Ability to commute/relocate:

• Sharjah: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• 2years: 1 year (Preferred)

Location:

• Sharjah (Preferred)