Front Desk Receptionist/Office Assistant

We are expanding our team and looking for more team members to join our group in Jessup office.

Our company is seeking a detail-oriented, professional, and self-motivated Office Receptionist to support our office personnel. This role involves working closely with your supervisor and office management to handle clerical duties, organize meetings, coordinate schedules, and provide backup support for office management functions.

What You’ll Do:

• Manage front desk operations (opening and closing the office), including greeting visitors, checking in/out guests, maintaining a welcoming lobby area, performing end-of-the-day inspections, and preparing tea/coffee.
• Perform clerical tasks such as answering phone calls, responding to emails, preparing documents, filing invoices for payment, and sending daily, weekly, and monthly team reminders.
• Organize and coordinate office events, appointments, and meetings.
• Track office supplies, perform weekly cycle counts, update inventory databases, and place orders as needed.
• Assist with light bookkeeping tasks, including invoicing, monitoring accounts receivable, and budget tracking.
• Maintain and organize office files on Drive, including customer, vendor, and operational records.
• Assign and participate in the team’s weekly cleaning duties to keep the office tidy.
• Receive, safeguard, and distribute office mail and packages.
• Perform various data entry tasks, including product spreadsheets, quotes, presentations, and newsletters.
• Process timesheets and manage time-off requests.
• Complete other relevant duties as assigned by management.

What We’re Looking For:

• Strong attention to detail and organizational skills.
• Excellent written and verbal communication.
• Professional demeanor and ability to work independently as well as part of a team.
• Comfortable handling multiple tasks, deadlines, and priorities in a fast-paced environment.

Why Join Us:

• Opportunity to grow with a collaborative and expanding team.
• Exposure to a variety of office management tasks and professional development opportunities.
• A supportive work environment where every team member contributes to keeping the office running smoothly.

Good Benefits:

• Paid time off (PTO), sick/bereavement hours, paid holidays, and sponsored medical and retirement plans.
• Remote work days when eligible (due to weather or valid personal circumstances).
• Training opportunities, both in-house and through third-party organizations, for employees with 3+ years of experience.

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person