Front Desk Staff

Job Summary
We are seeking a dynamic and organized Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks. Your energetic approach and attention to detail will ensure smooth daily operations, creating a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems, directing calls efficiently and professionally while maintaining excellent phone etiquette.
• Handle appointment scheduling, calendar management, and coordinate meetings using tools like Google Workspace and Microsoft Office.
• Perform data entry, filing, and maintain accurate records through meticulous proofreading and organizational skills.
• Support office management by overseeing supply inventory, managing correspondence, and assisting with clerical tasks such as photocopying and document preparation.
• Provide customer support by addressing inquiries via phone or in person, ensuring a positive experience for all visitors.
• Assist with bookkeeping tasks using QuickBooks or similar software to support basic financial recordkeeping.

Requirements

• Proven office or administrative experience with strong computer literacy and proficiency in Microsoft Office Suite and Google Workspace.
• Excellent organizational skills with the ability to multitask effectively in a busy environment.
• Strong typing skills and attention to detail for accurate data entry and proofreading.
• Previous experience working as a receptionist, personal assistant, or medical/dental receptionist is preferred.
• Bilingual abilities are highly desirable to serve diverse client needs.
• Knowledge of multi-line phone systems, phone etiquette, and customer service best practices.
• Familiarity with clerical tasks such as filing, data entry, calendar management, and office management procedures.
• Ability to demonstrate excellent time management skills while handling multiple responsibilities efficiently. Join our team as a Front Desk Staff member where your enthusiasm and organizational talents will make a meaningful impact every day!

Job Types: Part-time, Temporary

Pay: From $15.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule

Work Location: In person