Front Office Administrator

Job Summary
Immersion Montessori Academy is seeking a warm, organized, and professional Front Office Administrator to serve as the welcoming face of our school. This role is essential in creating a positive first impression for families while also supporting classroom operations and maintaining smooth daily flow.

This position combines front office responsibilities with classroom support and requires someone who is energetic, nurturing, detail-oriented, and highly reliable.

Position Overview

The Front Office Administrator is responsible for:

• Greeting and welcoming parents, students, and visitors
• Managing front door entry and maintaining campus security
• Communicating effectively with families and staff
• Supporting teachers as a classroom floater/substitute when needed
• Assisting with student supervision, including bathroom support
• Ensuring smooth and organized dismissal procedures
• Completing light administrative and social media tasks

This position requires someone who can balance professionalism with warmth and can shift between administrative tasks and active classroom support throughout the day.

Key ResponsibilitiesFront Office & Family Relations

• Open and manage front entrance during school hours
• Greet families and students with professionalism and warmth
• Maintain a calm, organized, and welcoming front office environment
• Communicate messages between families and teachers
• Assist with parent questions and basic school information
• Support daily dismissal ensuring students are:
• Clean (hands, face, diaper if applicable)
• Properly packed and ready
• Dismissed safely and efficiently

Classroom Support (Floater Role)

• Step into classrooms as needed to assist teachers
• Substitute when a teacher is absent
• Help with bathroom routines and student supervision
• Support nap, transitions, outdoor time, and activity periods as needed
• Maintain Montessori classroom standards of calm, respectful communication

Administrative Support

• Make copies and prepare classroom materials
• Assist with organizing paperwork and light data entry
• Help with basic social media posting and online updates
• Support school events and front-office organization

Pay: $21.94 - $26.43 per hour

Work Location: In person