Front Office Administrator

Job Overview
We are seeking a dynamic and highly organized Front Office Administrator to be the welcoming face of our organization. This role is vital in ensuring smooth daily operations by managing front desk activities, providing exceptional customer service, and supporting office management functions. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and clients calls.

Responsibilities

• Greet visitors, clients, and vendors professionally, ensuring a warm and welcoming atmosphere
• Manage multi-line phone systems, directing calls efficiently and courteously
• Handle all front desk duties, including answering inquiries, scheduling appointments, and providing information
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Support office management tasks such as calendar management, appointment setting, and coordinating meetings
• Utilize computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for various administrative functions
• Perform clerical duties, including photocopying, mailing, and managing office supplies inventory
• Assist with bookkeeping tasks using QuickBooks or similar accounting software when necessary
• Uphold phone etiquette standards while delivering exceptional customer support and support services with accuracy

Skills

• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Excellent verbal and written communication skills
• Proficiency in computer literacy, including Microsoft Office Suite, Google Workspace, data entry, and proofreading skills
• Experience with front desk operations, office management, or administrative support roles preferred
• Knowledge of multi-line phone systems and professional phone etiquette practices
• Ability to manage calendars efficiently and coordinate appointments or meetings seamlessly
• Familiarity with clerical tasks such as filing, data entry, and document management
• Experience in customer service roles within medical or dental reception settings is a plus
• Strong time management skills with the ability to prioritize tasks effectively
• Personal assistant or medical receptionist experience is advantageous but not required

Join us as a Front Office Administrator and become an essential part of our team dedicated to delivering outstanding service while supporting our daily operations. Your energy, organization skills, and commitment will help foster a positive environment for both colleagues and clients!

Pay: $16.00 - $20.00 per hour

Benefits:

• Paid time off

Application Question(s):

• Are you able to work from 8:00 am to 5:00pm?

Experience:

• Administrative: 2 years (Required)

Work Location: In person