Find The RightJob.

Front Office Administrator

Extell Development Company

The Company:

Founded and headed by Gary Barnett, Extell Development Company is a nationally acclaimed real estate developer of residential, office, retail and hospitality properties, operating primarily in Manhattan and other premier cities across the nation. Experiencing outstanding growth since its founding in 1989, the company’s growing portfolio exceeds twenty million square feet.

Summary of Responsibilities:

Extell Development Company is seeking a highly experienced, poised, and proactive Front Office Administrator to serve as the front of house leader for our New York office. This highly visible and hands-on role is ideal for an accomplished administrative professional who excels in a fast-paced environment and takes full ownership of office operations, anticipates needs before they arise, and takes pride in delivering exceptional service. Beyond serving as the first point of contact for the office, the Front Office Administrator plays a key role in ensuring a seamless day-to-day experience for employees, executives, and visitors.

Essential Functions:

Front Office Leadership & Professional Presence

Serve as the primary point of contact, demonstrating professionalism, discretion, and sound judgement at all times.
Greet and assist visitors, clients, and vendors, ensuring a positive and seamless arrival experience.
Manage incoming calls with efficiency and tact.
Accurately manage visitor logs using the company’s online platform.

Office Operations & Ownership

Take full ownership of daily office operations, proactively identifying opportunities for improvement and ensuring smooth execution.
Maintain a high standard of presentation across reception area, kitchen, conference rooms, and all common areas.
Oversee conference room scheduling and readiness, anticipating meeting needs and resolving conflicts promptly.
Manage incoming and outgoing mail, packages, and messenger services with accuracy and accountability.

Supply Management & Vendor Coordination

Independently manage office and kitchen inventory, maintaining appropriate stock levels.
Ensure office equipment, such as copiers and postage machines, is operational and adequately stocked. Coordinate with external vendors as needed.

Event Planning

Play a key role in planning, coordinating, and executing office events, internal meetings, and special initiatives.
Ensure events are well organized, professionally executed, and aligned with the company’s culture and standards.

Continuous Improvement & Special Projects

Identify opportunities to streamline processes and operating practices; enhancing service delivery across all office operations.
Embrace special projects and ad hoc initiatives.

Competencies:

Effective interpersonal, client service, communication (verbal and written), organizational, administrative and decision-making skills
Successful ability to take initiative, prioritize and multi-task
High attention to detail
Ability to think ahead, anticipating needs and proactively addressing
Effective ability to work independently and within a team

Education/Experience:

High school diploma or equivalent required; bachelor’s degree from an accredited university or college is a plus
Minimum of 4 years of experience in a comparable office administrative, corporate receptionist, or professional front-office role
Strong interpersonal and communication skills
Exceptional organizational skills and attention to detail
Ability to prioritize, multitask, and take initiative
Proficient computer skills to include Microsoft Office Suite and Adobe
Knowledge of standard office administrative practices and procedures and standard office equipment

Work Environment: