Front Office Administrator

Job Summary
We are seeking a dynamic and highly organized Front Office Administrator to join our team! In this vital role, you will be the first point of contact for visitors and clients, ensuring a welcoming and professional environment. Your energetic approach will help streamline daily operations, manage communication channels, and support office efficiency. This position offers an exciting opportunity to showcase your administrative expertise while contributing to a positive workplace atmosphere. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills, with the ability to handle multiple responsibilities seamlessly. Responsibilities

• Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression
• Manage phone systems, directing calls accurately and professionally using proper phone etiquette
• Handle incoming and outgoing correspondence, including emails, mailings, and deliveries with precision
• Maintain organized filing systems both digitally and physically, ensuring easy retrieval of documents
• Support office management tasks such as scheduling appointments, calendar management, and coordinating meetings
• Perform data entry and bookkeeping tasks using QuickBooks or similar accounting software to support financial accuracy
• Assist with clerical duties including proofreading documents, managing office supplies, and maintaining office equipment
• Utilize computer skills across Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace for various administrative functions
• Support administrative projects as needed, including personal assistant duties and time management tasks

Experience

• Proven office experience with a minimum of one year in an administrative or clerical role
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent computer literacy including proficiency in Microsoft Office applications and Google Workspace tools
• Experience demonstrating professional phone etiquette
• Bilingual abilities are highly desirable to assist diverse client needs
• Familiarity with bookkeeping software such as QuickBooks is preferred
• Demonstrated ability to handle confidential information discreetly with strong proofreading skills
• Previous experience in customer support or front desk roles is advantageous

Work Schedule

• Monday- Thursday 7 a.m.- 4:45 p.m. with a 45 min lunch daily.
• GET A 3 DAY WEEKEND, EVERY WEEKEND!
• Paid Holidays after probation
• Paid Vacation after 1 year

Join us to be part of a vibrant team where your organizational talents will shine! We value energetic professionals who thrive on making impactful contributions every day. This paid position offers an engaging environment where your skills will be recognized and developed as you help create a welcoming atmosphere for all visitors and team members alike.

Pay: $20.00 - $24.00 per hour

Work Location: In person